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Concept Phase

Thank you!

Click the image to see a gallery of photos from the day.

Concept L3 won 74% of the vote!

After the ballot vote: L3 – 56%; C – 24.7%; L2 – 13.4%; R – 4.3%; and L1 – 1.6%.

As agreed upon beforehand, there was a standing vote between the three finalists: L3, C, L2.

Final vote: L3 – 74%; C – 17%; L2 – 9%

Thank you to the MANY people who helped to make Town Meeting run so smoothly:

  • Town and School administration and staff
  • Our Town Moderator and Deputy Town Moderator
  • Public safety officers
  • Technology staff
  • Maintenance and Custodial staff
  • Town Clerk’s office
  • The volunteers who checked us in and counted us!
  • LEAP – for taking care of about 80 children!
  • 8th Grade students and Girl Scouts for food
  • ALL OF YOU who showed up, shared your ideas, and voted!

Now we move on to begin the Schematic Design process with Concept L3!

What is Schematic Design? What is Value Engineering?

Schematic Design:

The purpose of Schematic Design (“SD”) is to document in detail the scope, budget and schedule of the project. The process results in a description of the building’s structural, mechanical, heating/cooling, plumbing, and electrical systems, interior and exterior materials, and plans for the building site. It also addresses safety and security systems, technology infrastructure, code compliance, functionality, long-term durability, and aesthetic choices. SD leads to a detailed cost estimate that the School Building Committee will bring to the Town for a 2-part bond vote (2/3 majority approval needed at the December 1st Special Town Meeting, and majority approval needed at the December 3rd ballot vote).

The Massachusetts School Building Authority lays out the requirements for SD proposals in its Module 4 Schematic Design Guidelines. Here is a high-level summary of what is included:

  • General and specific architectural characteristics
  • Security requirements
  • Site development
  • Traffic analysis
  • Environmental and geo-technical analyses
  • Building/safety code compliance analysis
  • Utilities and soils analysis
  • Descriptions of all building systems
  • Sustainability analysis
  • Compliance with the Americans with Disabilities Act (ADA) and Massachusetts Architecture Accessibility Board (MAAB) requirements
  • Room Date Sheets: lighting, acoustics, # of outlets, security features, materials, technology, equipment, cabinets, furnishings
  • Construction methodology
  • 2 cost estimates reconciled against each other
  • Work plan and project schedule

To see what this looked like for the 2012 project, click here.

Value Engineering

As part of Schematic Design, the School Building Committee, Owner’s Project Manager and the design team will engage in value engineering. Here is a definition of that process from the National Institute of Building Services:

“Value Engineering (“VE”) is not a design/peer review or a cost-cutting exercise. VE is a creative, organized effort, which analyzes the requirements of the project for the purpose of achieving the essential functions at the lowest total costs (capital, staffing, energy, maintainance) over the life of the project. Through a group investigation, using experienced, multi-disciplinary teams, value and economy are improved through the study of alternate design[s]…materials, and methods without compromising the functional and value objectives of the client…VE can be applied at any point in a project, even in construction. However, typically the earlier it is applied the higher the return on the time and effort invested.”

To see the “Total Project Budget” from the 2012 project, including a summary of value engineering considerations, click here.

June 9th Primer (including Town Meeting FAQs)

In recognition of the fact that we all have different learning styles, here are two different ways to learn more about the specific proceedings on Saturday, and Town Meeting in general:

For those who enjoy multi-media, here is a short video. If you want more time to absorb any of the information, simply hit your space bar or pause. Do the same to continue playing the video. If you find the music distracting, mute the sound, and if you’re enjoying the Town Meeting soundtrack, pump up the bass!

For those who just want to enjoy a quiet PowerPoint, click here. The slide show will start to play automatically. If you want to advance the slides yourself, hit pause and then use the arrows to go forwards and backwards.  If you want a little music to keep you company, hit play on the soundtrack bar above the PowerPoint.

What do temporary classrooms look like? – corrected

We all get a little off-kilter sometimes…Here is the post with the photos right side up!

Here are some photos of the temporary facilities that the preK – 3 students are currently using while the new Hanscom Primary School is under construction. Click on the image to visit the photo gallery.

FAQs – Hubs and Code Compliance

Hubs – What are they?

Whether we are in big public forums, people’s living rooms, scanning Lincoln Talk, or standing in line at Donelan’s, one of the recurring conversations is about “hubs” – What are they? How do they change education? Are they a fad? Are they like my 1970’s open classroom? Is the hub model innovative enough?

The SBC revisited this topic at its May 30th meeting, when Philip J. Poinelli, FAIA, ALEP, LEED AP, MCPPO, Principal and Learning Environment Planner for SMMA, focused on these very questions.

What are hubs and how do they change education? As you can see in the image below, these spaces come with a variety of names (breakout spaces, learning commons, etc.). Generally, they are flexible, multi-use spaces that are adjacent to, and shared by multiple classrooms/learning studios. The idea is to transform the physical environment from a factory model (Classes of 18 – 24 students in a series of same-sized boxes along a corridor) to a neighborhood model (multi-sized spaces around a common area shared by a cohort of students and several teachers). This reflects and supports the fundamental shift in education that is already happening. The pace of change and access to information is such that it is difficult to predict the content students will be learning in 50 years, but we do know that they need to be able to think critically and imaginatively, access and evaluate information, and work collaboratively and across disciplines. Our faculty is already engaged in this kind of education.  As School Committee Chair, Tim Christenfeld, noted during the May 30thSBC meeting, “There is an evolution in teaching, but there’s a disconnect between the teaching and the building.”  Buildings have the power to facilitate and accelerate innovation.

Click on the image to see the slides from the May 30th presentation to the SBC

Are hubs a fad? In his presentation, Mr. Poinelli gave several example of school systems that were pioneers in transformational school design, and that seeing their first buildings in action, have committed themselves to this model.

  • The High Tech High School in San Diego was founded in 2000 with one school. It was built around the concept of “project-based learning” – an interdisciplinary, problem-solving approach to education. The model has grown into a network of schools in California including four elementary schools, four middle schools and six high schools.
  • Department of Defense Educational Activity (DoDEA): DoDEA operates 194 schools serving over 86,000 students. Statistically, DoDEA is the 34th largest school district in the nation though its schools are spread out across the US and the world. In 2011, DoDEA developed its framework for school design based on 21st century education principles.  This is very relevant for Lincoln, as the framework was used to design both the Hanscom Middle School (completed in 2016) and the Hanscom Primary School (under construction). Our faculty is already teaching in this kind of facility.
  • Mr. Poinelli noted that a number of districts have multiple schools designed around a hub approach, including Saskatchewan, Canada and Snohomish, WA
  • The Massachusetts School Building Authority (MSBA) is now accommodating hub-based designs into the projects they approve. The SBC toured one of these schools, the Gates Middle School, in Scituate. Here is a recent WGBH news item about project based learning at Gates.

    technology bar in a Gates MS hub space

Are they like my 1970’s open classroom? No. Mr. Poinelli said that not all open plan schools had hubs and not all were unsuccessful, but those that failed likely had some of these characteristics:

  • Lack of acoustical isolation – classrooms that were open to each other or separated by poor quality operable partitions. Operable partition technology has improved significantly as has acoustical engineering.
  • HVAC systems within the teaching spaces, which often made distracting noise. Today we can create teaching environments that are very quiet, improving speech intelligibility for the benefit of all students.
  • Lack of visual isolation – the teaching spaces opened to each other with little option to close them off.
  • History tells us that in many communities with open plan schools, there was little teacher professional development conducted in how best to use these new schools. By contrast, the Lincoln Public Schools administration and Hanscom Middle School faculty spent two years planning how to optimize their new environment while they waited for the building to be constructed. The Primary School faculty is now doing the same.
  • Over the past 30 years there has been significant brain research that informs us how we learn and how many of us learn differently from each other. This has had a real impact on how we design learning environments today. Mr. Poinelli commented that “if the educators need to grow into the building, the architects have done their job.”
neighborhood concept

Is the hub model innovative enough? When a group of resident educators presented to the SBC, the question arose whether the hub model was sufficiently forward-thinking. At the current concept-level phase, the project concepts L3 and C show (for grades 3 – 8) grade-level hubs surrounded by similarly sized classrooms.  If one of these concepts is chosen on June 9th, the interior configuration of those grade-level clusters will be developed and refined, and it is possible that they could look more like the neighborhood model in this illustration.  That design work will happen in conjunction with our educators. L3 and C provide enough square footage and heavy renovation/new construction to make those decisions possible.  There is, inherently, more flexibility with the new construction of classroom wings than with the renovation of a cinderblock building.

Another FAQ the SBC often hears is “What is the threshold for code compliance?” After the 1994 school project linked the Smith and Brooks schools, the Lincoln School became a single building. Here is a high-level summary of the structural, accessibility and life-safety codes that will be addressed by all of the concepts under consideration.

School Building Committee Recommendations

At its May 30, 2018 meeting, the School Building Committee (“SBC”) evaluated the five (5) school concepts (R, L1, L2, L3, C) being presented at the Special Town Meeting on June 9, and voted on which, if any, subset it would recommend. Concepts L3 and C were both unanimously recommended by all 16 members and liaisons at the meeting (note: this number includes a written response from one member who was unable to attend in person). Of the 16, five (5) members/liaisons additionally voted for concept L2 as a third recommendation, and 1 member/liaison voted to recommend all five concepts.

The SBC’s vote was guided by the set of principles it adopted last fall with the benefit of input from the community and Town Boards, and visioning sessions with educators. The following distillation of the principles was presented at the January 23, 2018 workshops and subsequent community forums.

Construction Costs and Other Building Matters

Meet SBC member, Craig Nicholson. For the past year, Craig has brought his professional experience as an Owner’s Project Manager to the work of the School Building Committee. Given his role as Director of Operations with Ajax Consulting Services, and his experience overseeing the implementation of green building practices, the Outreach team asked Craig to draw on his expertise to help answer some of the questions that arise regarding the cost of the Lincoln School project concepts:  

Question: I keep hearing the phrases “construction costs” versus “total project costs,” what differentiates the two? What are the Total Project Costs and how are they broken down?
Answer: The Total Project Cost is the sum of what those in the construction industry refer to as the hard costs and the soft costs and are broken down as follows:

  • Construction/Hard Costs –The construction costs consist of all the expenses associated with repairing,
    Smith Boilers 2/2018

    renovating and adding onto the building structure. This includes the building foundation, walls, roof, windows, doors and finishes as well as all the systems that give life to the building such as the mechanical (HVAC), electrical and plumbing systems along with telecommunications and internet cabling and life safety (sprinkler and fire alarm). These costs consist of both the materials and the labor costs necessary to install each of these components. The construction costs on our project will make up approximately 65 to 70% of the Total Project Cost, depending on the option selected.

  • Net Zero Costs – For three of the proposed concepts (L2, L3 and C), we have the option of pursuing a Net Zero Energy building which, using solar photovoltaics, will be capable of meeting the energy needs of the building. The added cost for achieving this goal will be added to the Hard Costs above and will account for approximately 4 to 5% of the Total Project Cost.
  • Soft Costs – The soft costs consist of the architecture and design fees, the engineering fees, consultant fees (i.e., Net Zero consultant), third party testing & inspections, utility company charges and owner’s project management (OPM) fees. Additionally, the soft costs include the furniture, fixtures and equipment (FF&E) that will be installed at the completion of the physical construction. You may hear the design team or our OPM refer to the soft costs as everything that would fall out of the building if you were to tip it upside down and shake it out (we don’t recommend doing this!). Soft costs on our project are anticipated to be approximately 20% of the Total Project Cost.
  • Site & Phasing Costs – In addition to the hard and soft costs, given that the school is part of a larger campus and that school will be in session while the construction is occurring, we will be incurring phasing costs which include temporary relocation of students and faculty as well as improvements to the site utilities and circulation that service the school and campus. These site and phasing costs are expected to constitute between 7 to 10% of the Total Project Cost.
Outside the Auditorium

Question: If you can build a new luxury home for around $300/sq ft., why does it cost over $500/sq ft to build a school?
Answer: The main differences between our project and a single family residential project are as follows:

  • Prevailing wage requirements – As a public construction project, no matter which option we select we will be subject to the Massachusetts Prevailing Wage Law which establishes minimum wage rates for works on public construction projects. In addition to the hourly wage, payments by employers to health and welfare plans, pension plans and supplemental unemployment benefit plans under collective bargaining agreements or understanding between organized labor and employers are also included in the established wage. This equates to labor costs that are likely 2 to 3 times that which you might see on a typical single-family residential project. For example, according to the Department of Labor Standards the prevailing wage for laborers working on a public project in Lincoln in 2020 will be entitled to an hourly rate of approximately $77 whereas a laborer working on a single-family residence is likely earning somewhere in the $20 range. Prevailing wages for electricians, masons, and plumbers are projected to be in the $110+ per hour range come 2020 when we are anticipating construction of the school project will start.
  • Filed sub trades – Massachusetts General Laws require what is known as the “filed sub-bid” system for selecting certain subcontractors on public building construction projects. There are 16 trades under the filed sub bid laws including masonry, certain types of flooring, fire protection, plumbing, mechanical and electrical. The Law requires that contractors submit construction bids in two phases. First, filed subcontractors must submit their bids to the Awarding Authority, which will compile a list of all sub-bids received. The Awarding Authority will send the list to all interested construction managers. Construction managers will then need to submit their bid including any filed sub-bidders that will be used on the work. This reduces the control the construction mangers have on who they can hire therefore requiring additional supervision and coordination.
  • A project of our size will require a medium to large construction management firm utilizing medium to large sub-contractors who can provide the needed workforce within the agreed upon schedule. The larger the firm, the greater the back-office support and overhead and thus the greater the cost. Compare this to a home project where you are more likely to find the firm’s owner (electrician, plumber, carpenter, etc.) working alongside his small crew with little back-office support.
  • A project of our size will require significant overhead from the Construction Management/GC firm that is awarded the bid. Given the large number of people that will be working on the project and the intricacies of phasing, site safety and security, etc. there is a great deal of coordination that will be happening behind the scenes in bidding and awarding sub-contracts, managing schedules, procuring materials, screening workers, project management and field supervision. This falls under general requirements, general conditions, overhead and profit and, depending on the firm can sometimes approach 20 – 30% of the overall construction cost.
  • Performance and Payment Bonds– Contractors and filed sub contractors on public construction projects, subject to pre-qualification, are required to post bonds with the Awarding Authority. Construction Managers must obtain payment and performance bonds equal to 100 percent of the actual contract value. Filed subcontractors must obtain payment and performance bonds equal to 100 percent of their actual subcontract value.
  • Finally, there is the differentiation of work. Work that a builder might self-perform on a home project is likely to be broken down between sometimes two or three separate trades on a public project where organized labor rules the day. The benefits of this approach include clean and safe work sites but at a cost.

    2nd Grade Girls Bathroom

Question: When we evaluated the building repair cost back in 2012, the cost was $33.8 Million and now it is $49 Million – why has that cost increased so much?
Answer: The simple answer is that construction costs and more recently material costs have been skyrocketing over the past six years and are anticipated to continue to rise in the foreseeable future, at least out until 2020. In terms of the prevailing wages that I mentioned above, based on a review of the wages carried in the 2012 Maguire report and a comparison with the DLS wages that have been set for the coming years, we are looking at an increase across the board of 36%, with some trades such as plumbers and electricians experiencing prevailing wage increases of 50% or greater over the eight-year period from 2012 to 2020. The compound annual growth rate across all the relevant trades for our project averages 4.65% year-over-year. Our region continues to experience tremendous growth in construction demand, and we continue to have a limited supply of skilled labor, which is why prices are anticipated to continue rising. Add to that the recent uncertainty over raw goods pricing fueled by an active hurricane season last year, the threat of new tariffs, etc., and now construction materials are starting to see rapid price escalation as well.

Question: I recently read about an efficient new school that was built in [name a state] for $200 per square foot. Why can’t we build something like that?
Answer: There are many things that impact the cost of construction on a building. When looking at those other schools you need to ask the following questions:

  • How long ago was the school built?
  • What kind of structure does the building have – i.e., is it wood frame, steel and/or masonry construction?
  • What does the building look like in comparison to ours? Does it have similar amounts of windows and doors? Is it small and compact or spread over multiple stories?
  • How many students does the school serve and what kind of infrastructure do they have? Do they have full kitchen and dining area or are they so small that they only have a kitchenette with students expected to bring their own lunches?
  • What are the other community services that they provide beyond the school itself? Do they have a large auditorium, multiple wellness centers, etc.?
Brooks Ceiling

Over the last  months I, like many of my fellow committee members on the SBC, have studied the budgets and floor plans of a large number of schools both within our state borders and beyond. There are few schools out there that match the complexities of our site as well as our current configuration. For instance, you will be hard pressed to find a K-8 school with an auditorium the size and scale of Donaldson. This difference creates a unique challenge for us as we try to test our current estimates against those of other schools in our state and beyond, but it is certainly not impossible to do. You must use caution, though, in assuming that this school or that school which was built for a fraction of our current estimates is a comparable option to our specific school. For one, as I discussed above, we are subject to some of the highest wage rates on public projects of any region in the US. In March, I reached out to a resource on school construction costs via the “School Planning and Management” publication; when asked for his input on cost trends in our region he offered up this:

“I do not know how the MSBA chooses projects on which to report but I can tell you that school construction costs in Massachusetts have tended to be among the highest in the nation. Lincoln, right on the border of the Boston Metropolitan Region, is likely to be in the high-spending part of the state.”

My research on costs for schools from Texas, Utah, Virginia and even just north of the border in New Hampshire and Maine has certainly born this out. When I look to other schools within our region with similar size and capacity as well as similar construction types to that of our current building, my analysis of the costs of those projects has given me confidence that the current estimates put forth by Daedalus Projects, our OPM, are accurate. Are there contingencies built into those estimates, absolutely, but at this conceptual stage, it would be reckless of us to consider lowering those, particularly in light of the rapid increase of material costs in just the first quarter of this year alone.

If you need further validation of the estimates, I encourage you to look to our west to the Town of Harvard and the Hildreth School, which is planned for construction in 2019. Adding in the appropriate escalation to match their bids to our timeline, their current bids have come in at $512 per foot for construction and $653 for the Total Project Cost (in 2020 $). The Hastings School in Lexington is $509 per SF for construction and $652 for total cost. The Kennedy School in Natick, likely benefitting from a compact footprint spread over a higher floor count (4 floors) and some economy of scale with their larger total footprint, comes in at $480 per SF for construction and $601 for Total Cost. Head further west to Marlborough and you will find a similar story as that seen in Harvard and Lexington with their K-5 school budgeted at $529 per SF for construction and $652 for Total Cost. These comparables put our range of $286 to $497 per SF for construction and $354 to $640 per SF for total cost into perspective.

June 9th: Agenda & Voting Process

Photo by Chris Collins

Agenda for June 9th Special Town Meeting*

  • 8:15am: Voter Check-in Begins
  • 9:30am: Presentations Begin
  • 11:00am: Discussion of the 5 Concepts
  • ~12:15pm: Vote #1 (paper ballot; top 3 move on) + Break
  • ~1:15pm: Discussion of the 3 Remaining Concepts
  • ~2:00pm: Vote #2 (standing vote; top 2 move on)
  • ~2:30pm: Vote #3 (standing vote to make final choice)

* PLEASE BE ADVISED:  This is a Town Meeting – The committees involved promise to stick to the presentation time, but please know that voting and discussion times will be as long or as short as necessary.

Other Notes:

  • To vote, you must be registered in Lincoln. Deadline to register is May 30th; there is no same-day registration!
  • It is strongly recommended that voters sign in early, even if they need to come and go!
  • Parking will be tight! Carpooling, walking, and biking are all encouraged!
  • Both the Auditorium and the Reed/Brooks Gym will be set up for the meeting. Participants in the Gym will be able to view the speakers and presentations but will need to come to a designated microphone in the Auditorium to speak.
  • Vote #1 (~12:45pm) will also serve as a break to eat, stretch, etc. Light snacks will be available, please pack your own lunch and bring it with you!

How the Voting Works

Vote #1: Ballot Vote on 5 Concepts

  • There will be 3 voting stations: Voters may choose to vote at any of the stations.
  • At the start of Vote #1, the Moderator will release non-voters for a break, with a time-certain to return.
  • Procedure:
    • Voters get a 2ndhand stamp and receive a ballot.
    • The Ballot Question is: “Lincoln School concept you prefer.” (CHOOSE ONE)
    • Please completely fill in the bubble next to one concept with a Sharpie – no checks, x’s, pens, pencils (Sharpies will be provided).
    • Put your ballot in the machine; take a break!
  • The three (3) concepts with the most votes will move on for further discussion and Vote #2

 Vote #2: Stand and Count

  • When the Meeting is ready for the 2nd vote, there will be a 15-minute break to ensure that all the Volunteer Inspectors are ready to conduct the vote.
  • The doors will close! Voters must be in the Auditorium or the Reed/Brooks Gym.
  • The Moderator will start with the concept that received the most votes in Vote #1 and ask all those who support that concept to stand and be counted.
    • This gets repeated with the other two concepts; results from the two locations tabulated.
    • If one of the concepts gets more than 50%, then the voting is done!

 Vote #3: (if necessary) Stand and Count (no 15-min break)

  • Conducted the same way as Vote #2
  • The concept that gets the majority is the one that moves forward into the Schematic Design phase.

The vote to bond the project will be in December:

  • Special Town Meeting – Saturday, December 1st
  • Ballot Vote – Monday, December 3rd