Phase 1 of the Lincoln School renovation is getting to the point where we can really envision the results! Below are comparisons that show current construction photos of the Dining Commons, new Reed connector, and the Auditorium versus renderings of the finished products.
The SBC met last Wednesday, click here to see the project update slides.
Town Meeting is on Saturday, May 15th @9:30am under the tent in the Hartwell parking lot. The SBC will give a project update and answer questions at a virtual public forum on Wednesday, May 12th @ 6:30pm (prior to the regular SBC meeting at 7:00pm). Register for the public forum here: https://zoom.us/meeting/register/tJUqdu6prT0sHNeDkXEOuJLrGIvcQuz8nMVu
After registering, you will receive a confirmation email containing information about joining the meeting.
…is now imaginable! We are on schedule to welcome faculty and students to a renovated Middle School in September!
Last week’s warmer days meant melted snow and the ability to get the roofing schedule back on track. As with most aspects of the project, the work moves from west to east, starting with Building D, the Dining Commons. The same is true on the interior, where finishes such as ceiling tiles, wall tiles, light fixtures, and flooring are progressing through the building. Check out the March photo gallery!
As we learned at the SBC meeting, part of getting ready for the fall is planning the transition from Phase 1 to Phase 2 of the project. Although the target date for the end of Phase 1 is June 22, it will really be a whole series of events that will need to occur before teachers and students are ready to start the school year. Click here for the slide deck presented at the March 10th meeting.
The final layer of the exterior of the building is now being installed on Building D (Dining Commons)! The new brick face layer was chosen to mimic the style of the original building. Significant progress is also being made on the interior finishes. Starting in Building D and continuing through Buildings E, F, G, and H, sheetrock is being installed followed by taping, priming, and painting. Click here to see the new January photo gallery!
At Wednesday’s SBC meeting, the project team presented a progress update and the current status of the project budget. The presentation can be found here. One of the topics was an update about furniture, fixtures, & equipment, affectionately known as FF&E.
As was discussed last year at this time, the original budget for FF&E was $2.1M. When the construction bids came in over budget, $1.5M was taken out of the FF&E budget to help close the gap. At last June’s Town Meeting, the town voted to increase the remaining FF&E budget by ~$200K.
With the Middle School opening this fall and the Primary School scheduled to open in Fall 2022, the administrative team is taking a detailed look at what what can be purchased with the existing FF&E budget, what additional FF&E is required for the opening of Middle School, and what can be delayed until there is further funding available.
In preparation for this year’s Annual Town Meeting (MOVED TO SATURDAY, MAY 15th!), the SBC and the School Committee will begin conversations with the Capital Planning Committee and the Finance Committee about FF&E funding.
The work is both on the exterior and interior. On the exterior, the many layers of the building envelope are being put in place: vapor barrier, insulation, concrete block, brick, and roofing. On the interior, there is new framing, new electrical wiring, new piping for heat, plumbing, and fire suppression, and then new drywall installation. Click here to see some recent images.
Other noteworthy information:
Despite snow, COVID, etc., Phase 1 of the project remains on schedule to be completed by June 22, 2021.
Snow storms and winter weather are built in to the construction plans and the schedule. In the photo below you can see the heated exterior structures that are built around fresh masonry work to ensure they cure properly.
The thoughtfulness and care of everyone working on the design and construction of the school project. Click here for the presentation from the November 24th SBC meeting.
Our faculty and students who are showing their imagination and resilience against the twin backdrops of pandemic and construction project. Note the creative outdoor furniture in the photo above.
The community’s participation in our first ever virtual State of the Town meeting. Click here to find the recordings from all three evenings. The SBC presented on night 1 (November 17th).
The generosity of community members who have made many donations that will greatly enhance the school for generations to come:
The Friends of the Lincoln School Project collected donations from more than 65 residents to fully fund the new Primary School pedestrian/bike path! They’ve raised more than the $36,926 needed to pay for the path. As was explained to donors, excess donations will be used for new furniture, fixtures, and equipment (FF&E).
The Codman Trust donated $28,223 for the new pedestrian bike path leading to the Middle School and Codman Pool. Click here to see illustrations of the two paths.
Annual Town Meeting page of the Town website – includes additional presentations and materials from the Finance Committee, Capital Planning Committee, Community Preservation Committee, School Building Committee, and Water Commission
Take a virtual tour of the school!
Lincoln Middle School Principal, Sharon Hobbs, created a video documenting each room of the school as it currently looks. It’s about 40 minutes long, and the 1st half features the Smith School and the 2nd half Brooks. It will be fun to compare the “before and after” in 2 years’ time. Thank you, Sharon!
The elementary school has been moved into the temporary classrooms
The middle school has moved into the Smith end of the building
Over the past 18 months, the SBC has gone through several rounds of lengthy and difficult decision-making to cut costs and keep the project on budget. At each step we used our core project values to make tough choices, and through the 90% construction document phase, we were able to make cuts without impinging on those values too much.
The last round was different.
In December, the project went out to bid and the marketplace got to have its say. Now we saw the impact of a combining a complex, phased renovation with a hot construction market and changing trade policy. The bids came in $3.5M over budget. So…we rolled up our sleeves once again – February was rough! Cutting $3.5 million out of the project meant that the SBC, for the first time, needed to eliminate parts of the project that we had tried really hard to protect. Parts of the project that represent our collective community values. Values identified after years of community conversation and collaboration.
As a result, we are asking residents to approve using $829K from Free Cash to restore 8 items (below).
To quote Chris Fasciano, SBC Chair, “…the SBC is acutely aware of the pressure of the current [COVID and financial] situation and we have given this request a lot of thought. In the end, we feel the responsibility of delivering a school project that has the most long-term value for our investment. We don’t want to look back in five years and regret that we didn’t present the community with a choice about whether or not to include these pieces of the project.”
Town Meeting is on Saturday, June 13th at 9:30am in the Hartwell parking lot.
Because of COVID-19, this year’s Town Meeting is going to be set up quite a bit differently from usual. For starters, it will be outside! Also, it will be focused entirely on the Town’s budget and other financial warrants, one of which is the SBC’s request to use $829K from Free Cash to add 8 items back into the project. Another change is that all of the slide presentations are being done ahead of time and posted on the Town Meeting page of the Town’s website. In addition, boards and committees (including the SBC on June 4th and June 8th!) are holding virtual public meetings/forums to give residents the opportunity to ask questions. Here is a list of all the virtual meetings:
To get a sense of what to expect the morning of Town Meeting, below are two maps showing the set up for the day. Public Safety, Parks & Recreation, the Moderator, Selectmen, Board of Health, and Lincoln’s administrative team are all working together to finalize the logistics. Please join the Town Meeting Overview/BOS Listening Session via Zoom on June 12th to learn more and ask questions!
Faculty and staff have been very busy packing up the school! Grades K-4 are getting ready to move into the temporary school and grades 5-8 will move into Smith. On June 8th Brooks will be turned over to Consigli and will officially become a construction site. Between now and then, there is a lot going on. For those who like the details, click here for the 4-week look-ahead schedule.
Town Meeting is Saturday, June 13th, 9:30am, Hartwell Parking Lot
In March, the SBC had planned to request up to ~$2M to restore items to the project that were eliminated when the construction bids came in $3.5M over the final estimates. Because Town Meeting was postponed due to COVID-19 and with the revised guidance of the Finance Committee, the SBC took another look at the proposed list of items and has reduced its request to $829K. Originally, there were 19 items on the list, one of which was restored to the project through negotiations with a subcontractor (yippee!) The SBC looked at the remaining 18 and asked the following questions: 1) What is the decision deadline for the item? 2) Can the item be added at a later date? 3) If it can be added, what is the potential cost impact? Below are two charts that summarize that analysis.