Tag: Cost

SBC Summer Fun!

What a fabulous 4th of July parade! Enjoy some more parade photos below.


The SBC will continue to meet over the summer. On the agenda this Wednesday (July 10, 7:00pm, Hartwell multipurpose room):

  • Update on exterior elevations and materials
  • Review mechanical/electrical/plumbing (MEP) systems
  • Review LEED scorecard
  • Project budget update

***Please Note***

The SBC website will be undergoing maintenance over the next week or two – things may look a bit different, or some pages/documents may be temporarily offline. Thank you for your patience!

Definitely Temporary (Modulars)!

Modulars: Last Wednesday the SBC approved the contract for the modular classrooms that will become the home of our K – 4 students during the 2020/21 and 2021/22 school years.  The bid for the modulars came in within budget, and preparations for installation will begin about July 8th!

May 22nd – Updated Designs: The SBC will see the latest updates to the exterior elevations, floor plans, and site plans at the May 22nd meeting. NOTE:  Due to the District Art Show, the May 22nd SBC meeting will be held in the Donaldson Room, Town Offices. (Be sure to see our students’ amazing art – drop by the Hartwell building between May 13th and May 21st!)

May 22nd – SBC @ Conservation Commission: As part of the permitting process for the project, ConCom will hold a second hearing and vote on the plans for the temporary classrooms.

On Budget…

The consensus of three independent cost estimates is that the project continues to be on budget! The Design Development phase is now drawing to a close, and the Construction Documents (CD) phase begins. The next round of cost estimates will been at “60% CD,” which means when the construction documents are 60% complete.

Project Schedule

At Wednesday’s meeting, our construction team from Consigli presented an updated project schedule. The schedule represents a lot of think about a wide range of details. The Logistics Sub Group, comprised of design and construction team members, along with our school admin and facilities team, will continue to refine the schedule and consider all aspects of the project: construction staging areas; safe traffic flow for cars, buses, construction vehicles, and pedestrians; wetlands and tree protection, etc. See the presentation here.

The chart below gives an overview of the latest information about how the project affects different grades and the community over the next several years. Refinements of the plan will continue!

Meeting Schedule:

  • April 22nd: The Site Sub Committee will meet at 9am, Hartwell multipurpose room.
  • April 24th: SBC meeting has been CANCELLED. This meeting was in place for value engineering. Due to the positive news about the budget estimates, it is not needed. Next SBC meeting is on May 8th.
  • April 25th: Outreach Committee meeting is CANCELLED.
  • May 1st: Conservation Commission will conduct the first of two public hearings on the plan for the modular classrooms.
  • The Outreach Team is taking a brief break. Look for the next blog post on May 5th!

The bottom line…

As mentioned in prior posts, the Design Development drawings were recently submitted for another round of cost estimation. Those estimates will be reviewed at this week’s SBC meeting.

Wednesday, April 10th, 7:00pm, Hartwell multipurpose room

  • Review preliminary construction costs
  • Review updated construction timeline
  • Subcommittee reports
  • Site permitting update

Update from Town Meeting 2019

For the first time in…a long time…there was no school project presentation or vote at Town Meeting. However, there were two warrant articles with ties to the project:

  • Property Tax Study Committee: In February, the Selectmen (BOS) appointed the Study Committee, which is charged with examining existing tax abatement/deferral programs, determining unmet needs, investigating other possible programs, and making recommendations to the BOS. Click here to see the slides from Town Meeting.
  • Solar Bylaw: Lincoln first adopted a solar bylaw about a decade ago. Since then, both photovoltaic (PV) technology and the financial arrangements for installing PV panels have changed. Town Meeting voted to amend the current solar bylaw to allow residents, businesses, and the Town to enter into power purchase agreements (PPAs). This was a critical vote for the school project, and it was approved virtually unanimously. To learn more about how the bylaw was changed, visit the FAQ page on the Town website.

This Week’s SBC Meeting: The SBC will meet on Wednesday, March 27th @ 7:00pm, Hartwell multipurpose room. The agenda includes:

  • Review site and floor plans
  • Review exterior elevations
  • Review HVAC systems
  • Review monthly budget update
  • Review updated modulars plan (temporary classrooms)

Project Bond Update

At the February 27th SBC meeting, Jim Hutchinson, Chair of the Finance Committee, provided information about the recently issued bond for the project, and shared analysis of the impact on residential tax bills.

On February 15th, the Town’s “AAA Stable” bond rating was reconfirmed by Standard & Poors. This was excellent news for Lincoln, and reflects the decades of hard work and sound financial policy practiced by our professional and volunteer financial team. With the best possible rating in hand, an initial $80M bond was put out to bid and eight offers were received. Citibank Global Markets offered the lowest interest rate, an average of 3.38% over the 30 year life of the bond, which is significantly lower than the percentage rates used in the tax impact models shown at the December 1st Town Meeting. Following are two ways of looking at the tax impact:

The table below shows the projected tax impact on different house values for FY20. It takes into account the proposed FY20 Budget (on which we will vote at the March 23rd Town Meeting).The graph compares the impact of the current scenario ($80M just borrowed @ 3.38% + an expected $8.5M bond @ 4% in 2021) to two prior estimates on a calendar year basis. For the current scenario only (light green bar), the graph includes the impact of the proposed FY20 budget.

This Week @ the SBC: Bond Rate & Design Updates!

In December, the Finance Committee used estimated bond rates of 4% and 5% to model the projected tax impact of the project…

Last week the town’s finance team got an updated bond rating and was ready to put the initial project bond out to bid, locking in our interest rate. The initial bond is for $80M out of the $88.5M residents authorized the town to borrow in order to fund the $93.9M project ($4.4M from the Stabilization Fund and $1.0M from free cash make up the difference between $88.5M and $93.9M). The Finance Committee will give us the bid results and more details at Wednesday’s meeting!

Also on the agenda:

  • Review Updated Floor Plan
  • Review Updated Exterior Elevations and Materials
  • Review Interior Designs of Community Spaces
  • Review Updated Monthly Budget

The SBC meeting is on Wednesday, February 27th, 7:00pm, Hartwell multipurpose room.

Not Our First Rodeo…

Interior DesignAt the January 23rd SBC meeting, the SBC got a look at design concepts for the the interior of the school.  SMMA talked about choosing interior finishes that 1) create a calmer visual environment; 2) are durable; and 3) stay within our budget. This is made a bit more challenging by the fact that this is a renovation project, and that a number of colorful items will remain in place (i.e. teal countertops and cabinets in some rooms). As the interior is planned, it is important to think about future repairs and replacement when choosing the finishes, and later, the furniture. For example, we don’t want to specify 400 kiwi green chairs only to discover that a) the color will soon be discontinued, or b) that in a few years the “kiwi” of 2019 reminds us too much of the “avocado” of 1979. Fortunately, our administrative team has spent the last several years making these kinds of decisions for the Hanscom Primary and Middle Schools. We are able to draw on this depth of experience and the lessons learned.

Project ScheduleOur Construction Manager, Consigli, presented two important pieces of information at the meeting:

  1. Their cost estimate for the project (based on the Schematic Design phase) came in at essentially the same cost as the prior two estimates by SMMA and Daedalus. There will be another round of cost estimates in late March at the end of the Design Development phase.
  2. Consigli believes that the project can be completed by the start of the 2022/23 school year.  This is about six months earlier than previously planned (the image above shows a comparison of the old and new project schedules). This is one advantage of using a construction manager versus the “design, bid, build” construction method. Consigli is on board now, is part of the detailed investigation of existing conditions, and can help solve problems before difficult (or costly) issues arise.

Site Work: A Site Plan working group was brought together to think through refinements to the site plan. The initial meeting included representation from SMMA, Daedalus, the administrative team, the Conservation Commission, Parks & Recreation, the Roadway & Traffic Committee, the Cycling Safety Committee, and the SBC. The group will examine site related issues and bring ideas and recommendations to the SBC for its consideration.

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