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Tag: Cost

Circle the date…

…January 29th is a milestone day for the project! It is the day the trade bids will be opened, a key step in finalizing the “guaranteed maximum price” (GMP). Below is an overview of the project schedule.

At the February 5th SBC meeting, the project team will seek approval to award some or all of the trade contracts, which will allow the trade contractors to work on shop drawings, coordinate with Consigli, etc.


Project Progress

  • The temporary school now has electricity and safety testing has been completed.
  • The temporary school will be substantially complete by the end of January.
  • Paving of the temporary parking lot will be done in the spring.
  • The construction fencing around the temporary school will remain in place until the spring.

Next SBC Meetings

  • Wednesday, February 5th, 7:00pm, Hartwell Multipurpose Room
  • Wednesday, February 26th, 7:00pm, Hartwell Multipurpose Room
  • Note: The next SBC blog post will come out on February 2nd.

Reminder…the 4th of July fireworks display is cancelled for the next several years as the building project is completed and the playing fields restored. All the other fabulous July 4th activities will still take place!

Budget Update

We are pleased to report that we’ve completed value engineering (VE) for the “90% Construction Document” phase. Our school building project remains on time and within budget. The next steps (proceeding through December) include finalizing plans and the 100% Construction Document drawings (Bid Documents) in preparation for soliciting sub-trade bids.  

Just as we did at the end of the “60% Construction Document” phase in September, the SBC made a number of difficult but necessary tradeoffs to keep the project on budget and to ensure we are getting the best value for our money. As they have been at each phase, decisions were guided by our project values: transform the educational environment, make the building net zero, recognize the school as a community asset, ensure that decisions are based on long-term value.

Our project is very complex and these cost deliberations are not always easy or straightforward.  For example, originally the project specified permeable pavement for the access road behind the school because the access road is in the wetland buffer zone and permeable pavement would allow water to percolate back into the soil.  However, after discussions with our Conservation Commission and the City of Cambridge (we are in the watershed for Cambridge’s supply, so it is within their purview to review site plans that impact the watershed), it was agreed that more conventional pavement is preferable in case of a spilled contaminant. Not only was this change better for protecting the wetlands and watershed, it, along with some other site work refinements, saved $167K in the construction budget.

Other VE decisions included:

  • Changing the size of ceiling panels in the Dining Commons from 2’ x 8’ to 2’ x 2’ ($41K)
  • Simplifying the roof blocking plan for all sloped roof eaves ($69K)
  • Changing the type of coat cubby that will be installed for grades K-2 (out of a total of $141K, took an $81K reduction from construction budget, kept $30K for installation, and put $30K into the furniture/fixtures budget)
  • Reducing the scope of kitchen equipment that needs to have an exhaust system ($8.5K)

In addition, several items were put on an “add-alternate” list. These are items that will be added back into the project if bids are favorable and/or there are contingency dollars left at the end of the project:

  • New divider for the Auditorium (separates the Lecture Hall from the rest of the Auditorium)
  • Roof screens to hide HVAC mechanical equipment.
  • 1/2 basketball court outside Reed Gym

From Superintendent Becky McFall

PROJECT UPDATE: Temporary Parking Lot Paving

Aggregate Industries was recently on site to review the porous paving operation for the temporary parking lot and sidewalks around the modular building. What to expect during the paving:

  • 2-3 trucks/per hour with an expected total of 15-20 trucks a day
    • Delivery of asphalt during the hours of school drop off and pick up is prohibited
    • Trucks will be timed so they are not staged on Ballfield Road.
  • Consigli Construction will be utilizing 4 parking spots in front of the Smith entrance alongside the field for the asphalt truck while they are paving the sidewalk along the West portion of the site. Barrels and signage will be installed for clear notification of which spots will be utilized. 
  • If you are travelling to or from the Ballfield Road campus while school is in session, you should expect the possibility of delays due to increased truck traffic.

Preschool Students At Work! (reprinted with permission from the October 23rd Superintendent’s Bulletin)

90%

We are now almost at the end of the 90% Construction Drawings phase. The SBC met on Thursday evening to review interior finishes for the Auditorium and Learning Commons, get a project update, and to review the latest set of cost estimates. Another round of Value Engineering is needed to ensure the project stays on budget, and the SBC will meet on Wednesday, November 20th to do that work. The meeting will be at 7:00pm in the Hartwell Multipurpose room.

 

 

This Saturday, November 2nd!

  • 9:00am — Special Town Meeting (times after this are approximate)
  • 9:30 — Welcome
  • 9:35 — School Project Update
  • 9:45 — Setting the Context
  • 10:00 — South Lincoln Zoning Proposals
  • 11:15 — Community Electricity Aggregation
  • 11:30 — Property Tax Study Committee Update
  • 12:15 — Open Forum

For more information, visit http://www.lincolntown.org/1115/2019-Special-Town-MeetingState-of-the-To

Nearing the end of the 90% Construction Documents Phase

The 90% Construction Documents (90%CDs) were submitted for a final round of cost estimates on October 15th, and the estimates will be presented to the SBC at its November 14th meeting. This is the last round of estimates before the bid documents are finalized in December.

Below is an outline of the project schedule and milestones. The entire Daedalus presentation can be found here.

Saturday, November 2nd, 9:00am: Special Town Meeting & State of the Town Meeting, Lincoln School Auditorium. The SBC will present a project update.

On Budget…

After a 3-meeting, 7.5-hour Value Engineering (VE) process, the project remains on budget!

As anyone who’s done a major renovation knows, a construction project is a nearly continuous stream of choices and decisions. Things begin with big decisions like size, scope, and scale, and end with small ones like: Which knobs to put on the cabinets? Each choice has a range of options & tradeoffs, almost always at different budget points (some of us may remember “Good,” “Better” and “Best” rankings in the Sears catalog).

To keep the school on budget, the SBC considered well over 100 items spanning every aspect of the project. For example: Should we have phenolic (composite resin) lockers, as was proposed in the design, or choose metal lockers, which are very durable and less expensive? The SBC made the choice to go with metal hallway lockers, which is a good alternative and saved $134,550. Making these kinds of choices allowed the committee to ensure that the project is entirely within budget. To see the slides that accompanied the discussion, click here.


The Modulars are Arriving!

Late-night arrival of the first modular units!
9/13/19

How is the project a learning opportunity? Check out this drawing by a Lincoln School 1st grade student who was very proud of his drawing because he “used real shapes.”

First-Hand Scientific Observation + Geometry + Drawing + Writing + Feeling Connected to Your Work = Authentic Learning! Thanks for sharing your drawing, Graeme!

Next SBC Meeting: Wednesday, September 25th, 7:00pm, Hartwell multipurpose room.

Making Choices…

Last Wednesday the SBC continued the Value Engineering (VE) process to ensure the project remains on budget. As reported last week, the cost estimates at the end of the 60% Construction Documents phase (60% CD) came in about $2.8M higher than the budget, so the SBC embarked on another round of VE. We’ll be honest, this is not the fun part of the job. As the Committee works through a series of cost-reduction line items, we are guided by the Project Principles that the SBC and the community established and articulated two years ago:

  • Focus on educational value
  • Make the project Net Zero
  • Respect the look and feel of the campus
  • Make choices that retain the long-term value of the project

After Wednesday’s meeting, VE is almost complete and the SBC expects to complete the process this week (Wednesday, 7pm, Hartwell multipurpose room).

What happens next?

  • Once VE is complete, the project officially moves into the 90% Construction Documents phase (90% CD). This phase is when the final details are fleshed out in preparation for putting the project out to bid.
  • We already have a Construction Manager (Consigli), but need to solicit bids for the areas of the project that are subcontracted (e.g. plumbing, HVAC, etc.)
  • The 90% CD phase will be completed by the end of December. One more round of cost estimates is performed before the bid documents are finalized.
  • UPDATE: The temporary classroom units will start arriving from the Hanscom campus on WEDNESDAY night (this is a change). 6-7 trailers per night will be delivered over the course of a number of nights until all 37 units are on the campus.

Just for fun…(click on the question to see the answer)

Value Engineering – Part 2

At the end of each phase of the school project, the project team performs a new round of cost estimating. We are now at the end of the 60% Construction Documents phase, and at last Wednesday’s meeting the SBC reviewed the latest estimates. They came in about $2.8M above budget, so the SBC is engaged in Value Engineering to keep the project on budget. Here is a brief synopsis of the project’s cost estimation history:

  • The project scope and budget was set at $93.9M by the June 2018 Special Town Meeting.
  • In September 2018, at the end of Schematic Design, the reconciled cost estimate was $104M, and the SBC went through an extensive round of Value Engineering to keep the project on budget.
  • At a Special Town Meeting and ballot vote in December 2018, the $93.9M project was approved. The tax impact of the bond is here.
  • In April 2019, at the end of Design Development, the cost estimates determined that the project was on budget.

So if the project was on budget in April, why did the latest estimates come in higher?

  • Our project is about 75% renovation/25% new construction.
  • Two major goals of the project are to 1) ensure a comfortable and healthy learning environment, and 2) make the building net zero.
  • Meeting those goals means there is a heavy emphasis on the building envelope and the mechanical systems.
  • The 60% Construction Documents phase is when the specifications and details of those systems are determined. Therefore, this difference in cost estimates is not unusual.

The SBC began the process of cutting costs last Wednesday, and the process will continue over the next couple of weeks. An additional SBC meeting has been added on this coming Wednesday, September 4th, 7pm, in the Hartwell multipurpose room.

Click here to see a comparison of the three cost estimates.


Is the project continuing to meet its EUI (energy use intensity) goal of ~23? To find out, click here. To learn more about net zero and EUI, visit the FAQs home page.

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