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Tag: Meetings

Circle the date…

…January 29th is a milestone day for the project! It is the day the trade bids will be opened, a key step in finalizing the “guaranteed maximum price” (GMP). Below is an overview of the project schedule.

At the February 5th SBC meeting, the project team will seek approval to award some or all of the trade contracts, which will allow the trade contractors to work on shop drawings, coordinate with Consigli, etc.


Project Progress

  • The temporary school now has electricity and safety testing has been completed.
  • The temporary school will be substantially complete by the end of January.
  • Paving of the temporary parking lot will be done in the spring.
  • The construction fencing around the temporary school will remain in place until the spring.

Next SBC Meetings

  • Wednesday, February 5th, 7:00pm, Hartwell Multipurpose Room
  • Wednesday, February 26th, 7:00pm, Hartwell Multipurpose Room
  • Note: The next SBC blog post will come out on February 2nd.

Reminder…the 4th of July fireworks display is cancelled for the next several years as the building project is completed and the playing fields restored. All the other fabulous July 4th activities will still take place!

Happy Holidays from the SBC!

Project Updates — from last week’s SBC meeting:

The piles of sub-trade submissions
  • The project has nearly completed the permitting process with both the Conservation Commission and the Planning Board.
  • The SBC voted to approve a list of over 100 companies to be in the pool of pre-qualified sub-trades. The construction bid documents will be released on December 18th and bids are due on January 29th.
  • Contract negotiations with SunPower for a Power Purchase Agreement (PPA) continue — many thanks to the PPA sub group that has been working hard on the details!
  • Due to the snow, the paving of the temporary parking lot is being postponed until the spring.
  • The link to Daedalus’ project update is here.

2020 SBC Meeting Dates: All meetings will be held in the Hartwell multipurpose room.

  • Wednesday, January 8th, 7:00pm
  • Wednesday, February 5th, 7:00pm
  • Wednesday, February 26th, 7:00pm

Until the New Year! The Outreach team is taking a break for the rest of the year and will start up again with a post on Sunday, January 5, 2020. We wish everyone a safe, healthy, relaxing, joyous holiday season and all the best in the New Year!

A year ago today…

…we gathered for the Special Town Meeting to approve the funding for the school project! A year later, the final bid documents are almost ready and the temporary home of our K-4 students is being completed. Our faculty is already preparing for the move which will take place when the school year is over in June. Here’s a glimpse inside the temporary school (photos courtesy of Principal Sarah Collmer):

The photos show a typical classroom, a connecting hallway, the view from what will become Principal Collmer’s office, and a view into her office.


Next SBC Meeting:

Wednesday, December 4th, 7:00pm, Hartwell multipurpose room. Click here for the agenda.

Project Update

From the Superintendent — Construction activities on the Ballfield Road campus October 30 through November 15:

NEW – A Temporary Parking Lot is being developed

All of the modular trailers are now set in place and seaming the classrooms together is being completed.  A corridor connecting two sections of the building is being constructed and the roofs are being refurbished.  Each of the trailers will be anchored to the foundation.

Work has begun to create a temporary parking lot that will serve the temporary K-4 school for the 2021 and 2022 school years.  Once the project is complete and the modular trailers have been removed, the parking lot will also be removed and the center field will be restored.  Paving of the parking lot is scheduled to take place on November 12th.

Please be aware that there may be increases in truck traffic as construction debris related to the setting of the trailers is removed from the site along with actions being taken associated with creating the parking lot.

What you won’t see is all of the work that is taking place to prepare the interior of the modular classrooms for use.  Over the next couple of months, the interior of the temporary building will be renovated and refurbished creating a “new school” for our use in August 2020.

Next SBC Meeting: THURSDAY, November 14th, 7:00pm, Hartwell multipurpose room.

Nearing the end of the 90% Construction Documents Phase

The 90% Construction Documents (90%CDs) were submitted for a final round of cost estimates on October 15th, and the estimates will be presented to the SBC at its November 14th meeting. This is the last round of estimates before the bid documents are finalized in December.

Below is an outline of the project schedule and milestones. The entire Daedalus presentation can be found here.

Saturday, November 2nd, 9:00am: Special Town Meeting & State of the Town Meeting, Lincoln School Auditorium. The SBC will present a project update.

Settling into place…

All the modular units are in place, and work in underway to connect them. Each unit contains the halves of two classrooms and half a hallway, so when two get attached, they create two classrooms and a part of a hallway. All the units will be connected so that it is a self-contained K-4 building.

Dates to Note…

Inside & Out

At last week’s meeting, the SBC got a look at the latest refinements to the interior design of the school. The design and color palette will knit together the renovated and new portions of the building. The image above shows the new entry lobby of the school. See how this kind of ceiling looks in real life here, and see other interior images here.


As reported in earlier posts, the SBC went through a Value Engineering (VE) exercise at the end of the 60% Construction Documents Phase to keep the project on budget. The single biggest savings ($500K+) was achieved by replacing the proposed concrete panel system on the upper levels of the Auditorium and Reed with brick. On Wednesday, the SBC reviewed several brick options, and chose a contrasting brick that will complement the accent brick being used on other parts of the building. The 3 photos below show: 1) the current building; 2) the previous concrete panel design; and 3) the new proposal. Click here for the entire slide deck, and here for the monthly project budget report.

Current Auditorium & Reed Gym
Concrete panel system
Current design proposal

The SBC will now meet once per month. The next meeting is on Wednesday, October 16th, 7pm, Hartwell multipurpose room.

Value Engineering – Part 2

At the end of each phase of the school project, the project team performs a new round of cost estimating. We are now at the end of the 60% Construction Documents phase, and at last Wednesday’s meeting the SBC reviewed the latest estimates. They came in about $2.8M above budget, so the SBC is engaged in Value Engineering to keep the project on budget. Here is a brief synopsis of the project’s cost estimation history:

  • The project scope and budget was set at $93.9M by the June 2018 Special Town Meeting.
  • In September 2018, at the end of Schematic Design, the reconciled cost estimate was $104M, and the SBC went through an extensive round of Value Engineering to keep the project on budget.
  • At a Special Town Meeting and ballot vote in December 2018, the $93.9M project was approved. The tax impact of the bond is here.
  • In April 2019, at the end of Design Development, the cost estimates determined that the project was on budget.

So if the project was on budget in April, why did the latest estimates come in higher?

  • Our project is about 75% renovation/25% new construction.
  • Two major goals of the project are to 1) ensure a comfortable and healthy learning environment, and 2) make the building net zero.
  • Meeting those goals means there is a heavy emphasis on the building envelope and the mechanical systems.
  • The 60% Construction Documents phase is when the specifications and details of those systems are determined. Therefore, this difference in cost estimates is not unusual.

The SBC began the process of cutting costs last Wednesday, and the process will continue over the next couple of weeks. An additional SBC meeting has been added on this coming Wednesday, September 4th, 7pm, in the Hartwell multipurpose room.

Click here to see a comparison of the three cost estimates.


Is the project continuing to meet its EUI (energy use intensity) goal of ~23? To find out, click here. To learn more about net zero and EUI, visit the FAQs home page.

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