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Tag: Meetings

Thank you

Yesterday, 282 registered voters came together under a huge tent on a brilliant June morning for Town Meeting. The SBC is grateful to the community for approving the additional funds for the project – we know it was not an easy decision, and the show of support for the warrant article was very much appreciated!

After Town Meeting was over (only 90 minutes!), members of the SBC, the School Committee, other boards and committees, and our project team marked the official start of construction with some photos on the center field. We thank the representatives from SMMA, Daedalus, and Consigli for attending Town Meeting and supplying us with nifty hard hats and ceremonial shovels. We’re also grateful to Tyler Ory for his excellent drone photography – if we weren’t wearing masks, there would more than one photo of everyone gaping as it flew overhead!

Most importantly, we thank all of you. It has taken a lot of engagement and support from residents to get us to this point. We look forward to sharing the project’s progress as it unfolds!

SBC Meeting on Wednesday, 7:00pm, via Zoom

Link to meeting will be posted with the agenda on Monday. Agendas and minutes can be found here.

Final countdown!

Link to the 2nd SBC Forum on June 8th:

https://zoom.us/rec/play/7JR4c-mrpm43H9HEtASDA6UtW43ofays1nAb_PIJxEm9WyQENAb3YrFAZuZvTavHAOBzuZA4orgDG9Wc?startTime=1591661065000

Town Meeting will be live-streamed on Facebook!

You DO NOT need to have a Facebook account. Just click the link below on Saturday morning (9:30am). REMEMBER, you may watch remotely, but there is no way to ask questions or vote remotely (per state law).

https://facebook.com/events/s/outdoor-town-meeting-2020/264967877942481/?ti=icl

Ready for Town Meeting?

With fingers crossed for blue skies and gentle breezes, we are ready for Town Meeting on Saturday!

Logistics – see campus map below

  • 8:15 Voter check-in begins  
    • Voters will get a pre-assembled packet with handouts, voting card, paper, and a pencil for writing down questions
    • There will be a first aid station with hand sanitizer, extra masks, water, etc.
    • Volunteers who are handing things out will be wearing gloves and masks
  • 9:30 Town Meeting begins

Prep Materials


Take a virtual tour of the school!  

Lincoln Middle School Principal, Sharon Hobbs, created a video documenting each room of the school as it currently looks. It’s about 40 minutes long, and the 1st half features the Smith School and the 2nd half Brooks. It will be fun to compare the “before and after” in 2 years’ time.  Thank you, Sharon!

Project Progress

  • The elementary school has been moved into the temporary classrooms
  • The middle school has moved into the Smith end of the building
  • Construction fencing is going up
  • Earth is being moved
  • Click here to see photos!

Just for Fun – How do you secure a tent that big?

Have you registered to attend an SBC Public Forum?

Town Meeting is in 10 days! Do you have questions about the school project vote? Join us at one of the following virtual public forums. Want to ask a question ahead of time? Email us at sbc@lincnet.org

June 4th SBC Public Forum, 1:00pm via Zoom

Register in advance for this meeting:
https://zoom.us/meeting/register/tJMvceCsrz0pGt1A7qYxnlPMcq-lkqRoy-H7

June 8th SBC Public Forum, 8:00pm via Zoom

Register in advance for this meeting:
https://zoom.us/meeting/register/tJEsduChqDkoE9wL-nzLlwfL8q5Jb2SSo09W

After registering, you will receive a confirmation email containing information about joining the meeting.

2020-06-13T09:30:00

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Town Meeting

School Project Vote @ Town Meeting

Town Meeting is on Saturday, June 13th at 9:30am in the Hartwell parking lot.

Because of COVID-19, this year’s Town Meeting is going to be set up quite a bit differently from usual. For starters, it will be outside! Also, it will be focused entirely on the Town’s budget and other financial warrants, one of which is the SBC’s request to use $829K from Free Cash to add 8 items back into the project. Another change is that all of the slide presentations are being done ahead of time and posted on the Town Meeting page of the Town’s website. In addition, boards and committees (including the SBC on June 4th and June 8th!) are holding virtual public meetings/forums to give residents the opportunity to ask questions. Here is a list of all the virtual meetings:

To get a sense of what to expect the morning of Town Meeting, below are two maps showing the set up for the day. Public Safety, Parks & Recreation, the Moderator, Selectmen, Board of Health, and Lincoln’s administrative team are all working together to finalize the logistics. Please join the Town Meeting Overview/BOS Listening Session via Zoom on June 12th to learn more and ask questions!

What’s Happening…With Construction?…At Town Meeting?

Construction Phase Begins!

Faculty and staff have been very busy packing up the school! Grades K-4 are getting ready to move into the temporary school and grades 5-8 will move into Smith. On June 8th Brooks will be turned over to Consigli and will officially become a construction site. Between now and then, there is a lot going on. For those who like the details, click here for the 4-week look-ahead schedule.


Town Meeting is Saturday, June 13th, 9:30am, Hartwell Parking Lot

In March, the SBC had planned to request up to ~$2M to restore items to the project that were eliminated when the construction bids came in $3.5M over the final estimates. Because Town Meeting was postponed due to COVID-19 and with the revised guidance of the Finance Committee, the SBC took another look at the proposed list of items and has reduced its request to $829K. Originally, there were 19 items on the list, one of which was restored to the project through negotiations with a subcontractor (yippee!) The SBC looked at the remaining 18 and asked the following questions: 1) What is the decision deadline for the item? 2) Can the item be added at a later date? 3) If it can be added, what is the potential cost impact? Below are two charts that summarize that analysis. 

SBC Virtual Community Forums: Thursday, June 4th @ 1:00pm & Monday, June 8th @ 8:00pm – details TBA. Much more information about Town Meeting can be found at http://www.lincolntown.org/1116/2020-Annual-Town-Meeting

Just for Fun…

Town Meeting will be held outdoors under a tent in the Hartwell parking lot. How big do you think the tent is? Click here for the answer. 

June 8th – A Milestone Day!

Almost two years to the day after residents came together to choose option “L3” at the Special Town Meeting, the renovation of the Lincoln School will begin! What can we expect to see? (Click here for a reminder of the overall timeline.)

  • Construction fencing will start to go up around the Brooks end of the building
  • Top-soil will be stockpiled
  • Interior demolition and abatement will begin
  • Utility work will begin

Prepping for (potential) June 13th Town Meeting

The Town is planning for a June 13th Town Meeting and a June 15th Town Election. We are waiting to see what the Governor says within the next 24 hours, but given the necessary logistics and mandatory deadlines, committees were asked to prepare.

  • The SBC met with the Finance Committee last Monday to get an update on the current thinking about the Town budget and to understand the impact of the pandemic.
  • At its meeting last Wednesday, the SBC voted unanimously to ask the School Committee to ask the Board of Selectmen to place an article on the new Warrant.
  • All the members of the SBC are sensitive to the current financial climate and, at the same time, trying to keep an eye on the long-term value of the renovation project.
  • The SBC re-examined the $2M+ list of items it had originally planned to present to the Town in March using the following criteria: 1)What is the “decide by” date for the item? 2)Is it possible to add the item to the project at a later date? 3)What is the cost impact of doing the work in the future?
  • Based on those criteria, the SBC plans to present a list of items totaling $629K and, in addition, a request for $200K for furniture, fixtures, technology, and equipment (FF&E).
  • The SBC will meet with the Finance Committee on Tuesday, May 19th at 8:00pm.
  • The next SBC meeting is scheduled for Wednesday, May 20th at 7:00pm.

Building in the Time of COVID-19

Project Progress: Over the past couple of weeks the temporary faculty parking lot has been paved and striped and the construction fencing around the temporary school has been coming down!

Packing Up: This week the Lincoln School staff began the process of packing their classrooms and offices for the upcoming move! With the school closure extended through the end of the school year, the administration worked with our team of architects from SMMA and Consigli Construction to create a plan to begin the move process in order to create more time for construction.
The Lincoln School was originally scheduled to be packed and moved by late June. The revised timeline now brings the completion of the move to the end of the first week of June allowing Consigli access to the building the week of June 8th. This will not affect the already established overall timeline of the project but will provide some additional time to allow for unexpected delays due to unforeseen conditions or potential work delays due to COVID-19. Consigli may begin work that will not interfere with the packing and move prior to June 8th. In order to ensure the safety of all of our staff involved with the packing and move, a comprehensive protocol was developed to make certain there is minimal contact between persons and that all surfaces are cleaned before and after each space is occupied. Small numbers of staff are scheduled throughout the building on specific days and times over the course of three weeks. When teachers are packing, their team members are covering remote learning from home for their students. This is a huge endeavor under challenging conditions. We owe a tremendous debt of gratitude to our Lincoln School faculty, staff, and administrators, as well as, our facilities and technology staff who are all going above and beyond to make this happen! We will be prepared to start the next school year in the temporary modular building and the Smith portion of the Lincoln School. – from Superintendent Becky McFall

Town Meeting/Town Election Update: The Town Moderator and Board of Selectmen have rescheduled Town Meeting for Saturday, June 13th and the Town Election for Monday, June 15th. As of now, the State of Emergency extends through May 18th. Because Lincoln had already signed a Town Meeting warrant back in February, we are required to hold Town Meeting within 30 days of the lifting of the State of Emergency. This is why the date was set for mid June. To meet the deadlines for holding a Town Meeting/Elections, Town boards and committees need to move full steam ahead to plan for both events. If the state of emergency is extended? Well…at least we’ll be prepared!

Meeting This Week! The SBC is meeting via Zoom this Wednesday, 7:00pm (Details to join the meeting will be posted along with the agenda on Monday. Visit https://www.lincnet.org/Page/4876.) In addition to a construction update, the main purpose of the meeting will be to review the list of value engineered items that the SBC had planned to bring to a vote in March. These are the ~$2M worth of items that were eliminated from the project to keep it on budget, but that the SBC decided were important to the long-term value of the project. At Wednesday’s meeting, the SBC will get an update from the Finance Committee about the current state of Town’s financial picture and discuss how best to move forward with that list.

PPA & GMP Finalized! (What does that mean?)

Power Purchase Agreement (PPA) Signed!

To address the Town’s sustainability goals for municipal buildings, the School Building Committee proposed, and the Town agreed, to design buildings and systems in the buildings that are powered entirely by electricity (Yes – there’s a back-up, gas-powered generator), and to provide enough solar photovoltaic (PV) panels to meet all of the building’s energy needs on an annual basis (to be net zero). 

  • The PPA was the best route for the project because: 1) It eliminated the need to provide upfront financing for the solar PV project, and 2) the Town, as a tax-exempt entity, cannot benefit from state and federal tax incentives.
  • The SBC formed the PPA Subcommittee to pursue an agreement (Thank you to Buck Creel, Jim Hutchinson, Tim Christenfeld, Alex Chatfield, Ed Kern, Michael Haines, and Peter Watkinson who have been working tirelessly since the subcommittee’s formation in December 2018!).
  • In 2019, the PPA Subcommittee recommended SunPower Corporation to provide the solar PV system through a non-profit solar program organized by PowerOptions, Inc. The program is administered under Massachusetts G.L. c 164. PowerOptions is a nonprofit organization that has negotiated low electric and natural gas rates for the Lincoln Public Schools for many years.
  • Negotiations for the PPA were lengthy due to the complexity and unusually long timetable for the project, but on March 29, 2020 we signed a PPA agreement with SunPower and PowerOptions!
    • The currently planned solar PV system will have approximately 1.4 MW of PV panels spread across the Smith and Brooks School roofs, as well as on canopies above both Smith and Brooks parking lots, and a 500 KW battery storage system.
    • Collectively, the PV panels will produce approximately 1.6 million kW hours of electricity annually, meeting the electricity consumption needs projected by the school architects, and the annual cost to the town is expected to be within the current energy budget for the Smith and Brooks buildings.
    • The Brooks parking lot canopy footings and some conduit work are scheduled for the summer of 2021, but most of the installation of the solar PV system is expected to occur in one deployment after the entire renovation is substantially complete.

The GMP (Guaranteed Maximum Price) is Finalized…

…and the project is a go! (Wait, what about the Special Town Meeting (STM)? I thought we had to vote?)

First let’s answer the STM question because it has come up a few times: Way back in February 2020, BC (Before COVID-19), the construction bids were received, they were over our budget, and the SBC cut $3.5M out the project to keep it within the approved $93.9M. We then had a school project that was both on time and on budget. However, to make that happen, we had to cut a bunch of items that are important educationally and to the community, and so the SBC requested a Special Town Meeting to ask residents if they would like to vote for additional funding to restore any or all of those aspects of the project. The SBC is still considering bringing items to the Town for a vote, but the $93.9M project goes on regardless of the outcome of the vote(s).

So why is the GMP just being finalized now? When the SBC met (virtually) on March 25, it was to approve the final costs, terms, and schedules that make up the GMP. New to the proposed language was a clause addressing possible costs and schedule impacts of COVID-19. Figuring out the full implications of COVID-19 on the project is difficult and we are working closely with our project team to understand what those impacts might be. The situation is evolving, and we will update the community as we learn more.  In the meantime, after negotiations between our Town Counsel and Consigli, the GMP includes a COVID-19 clause that shares potential financial impacts between our general contractor, Consigli, and the Town. A key aspect of the agreement is that there is a cap on COVID-related expenses.  

  • Consigli has a construction contingency of $1.7M built into its contract. The new agreement allows them to use the contingency for COVID-related expenses. Any expenses Consigli identifies as being due to COVID-19 will be submitted for approval to Daedalus, our Owner’s Project Manager, and/or the SBC.
  • If all of Consigli’s contingency is used, they may be reimbursed for COVID-related expenses for up to 25% of their contingency ($425K).
  • The goal is to have these COVID expenses be covered either by Consigli’s construction contingency or by the owner’s (Town’s) contingency ($4.3M).

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