On Budget…

The consensus of three independent cost estimates is that the project continues to be on budget! The Design Development phase is now drawing to a close, and the Construction Documents (CD) phase begins. The next round of cost estimates will been at “60% CD,” which means when the construction documents are 60% complete.

Project Schedule

At Wednesday’s meeting, our construction team from Consigli presented an updated project schedule. The schedule represents a lot of think about a wide range of details. The Logistics Sub Group, comprised of design and construction team members, along with our school admin and facilities team, will continue to refine the schedule and consider all aspects of the project: construction staging areas; safe traffic flow for cars, buses, construction vehicles, and pedestrians; wetlands and tree protection, etc. See the presentation here.

The chart below gives an overview of the latest information about how the project affects different grades and the community over the next several years. Refinements of the plan will continue!

Meeting Schedule:

  • April 22nd: The Site Sub Committee will meet at 9am, Hartwell multipurpose room.
  • April 24th: SBC meeting has been CANCELLED. This meeting was in place for value engineering. Due to the positive news about the budget estimates, it is not needed. Next SBC meeting is on May 8th.
  • April 25th: Outreach Committee meeting is CANCELLED.
  • May 1st: Conservation Commission will conduct the first of two public hearings on the plan for the modular classrooms.
  • The Outreach Team is taking a brief break. Look for the next blog post on May 5th!

Update from Town Meeting 2019

For the first time in…a long time…there was no school project presentation or vote at Town Meeting. However, there were two warrant articles with ties to the project:

  • Property Tax Study Committee: In February, the Selectmen (BOS) appointed the Study Committee, which is charged with examining existing tax abatement/deferral programs, determining unmet needs, investigating other possible programs, and making recommendations to the BOS. Click here to see the slides from Town Meeting.
  • Solar Bylaw: Lincoln first adopted a solar bylaw about a decade ago. Since then, both photovoltaic (PV) technology and the financial arrangements for installing PV panels have changed. Town Meeting voted to amend the current solar bylaw to allow residents, businesses, and the Town to enter into power purchase agreements (PPAs). This was a critical vote for the school project, and it was approved virtually unanimously. To learn more about how the bylaw was changed, visit the FAQ page on the Town website.

This Week’s SBC Meeting: The SBC will meet on Wednesday, March 27th @ 7:00pm, Hartwell multipurpose room. The agenda includes:

  • Review site and floor plans
  • Review exterior elevations
  • Review HVAC systems
  • Review monthly budget update
  • Review updated modulars plan (temporary classrooms)

Worth a 1000 Words…

At the 2/27 SBC meeting, the design team (SMMA/EwingCole) presented the latest iterations of interior and exterior design elements. Some examples are below, and more can be found in the image gallery here.

The next SBC meeting is on Wednesday, March 13th, 7:00pm, Hartwell multipurpose room.

The SBC is considering two options for controlling solar glare on the eastern and western sides of the Learning Commons:

2/27/19 (option 1) perforated metal screen; there is flexibility to design the image produced by the perforations

2/27/19 (option 2) series of horizontal slats based on design elements of original Smith School

Another view of the center of the school: main entrance, Learning Commons, and Dining Common

2/27/19 iteration of the Main Entrance

Studies of the interior of the Learning Commons

2/27/19 study of the Learning Commons, looking west

2/27/19 study of the interior of the Learning Commons, looking east

Study for the interior of the Reed Connector

2/27/19 iteration of the interior of the Reed Gym connector

This Week @ the SBC: Bond Rate & Design Updates!

In December, the Finance Committee used estimated bond rates of 4% and 5% to model the projected tax impact of the project…

Last week the town’s finance team got an updated bond rating and was ready to put the initial project bond out to bid, locking in our interest rate. The initial bond is for $80M out of the $88.5M residents authorized the town to borrow in order to fund the $93.9M project ($4.4M from the Stabilization Fund and $1.0M from free cash make up the difference between $88.5M and $93.9M). The Finance Committee will give us the bid results and more details at Wednesday’s meeting!

Also on the agenda:

  • Review Updated Floor Plan
  • Review Updated Exterior Elevations and Materials
  • Review Interior Designs of Community Spaces
  • Review Updated Monthly Budget

The SBC meeting is on Wednesday, February 27th, 7:00pm, Hartwell multipurpose room.

If Sustainability is Important to You…

…or you just love learning about mechanical and building systems, this is the meeting for you!

SBC Meeting this Wednesday! (February 13th)

7:00pm, Hartwell Multipurpose Room

On the Agenda:

  • Introduce the Commissioning Agent (person who oversees the execution of all the detailed work that must be done to meet our sustainability goals)
  • Review the Owner’s Project Requirements (The “OPR” is the document that lays out general and specific sustainability goals for the project)
  • Review proposed MEP (mechanical, electrical & plumbing) systems
  • Review the progress of the Energy Model (are we meeting our energy use target?)
  • Review updated site plan

More about Sustainability…

On February 1st, representatives from the SBC, design team, Lincoln boards and committees, and Eversource, met to talk about all the aspects of the project that fall under the “sustainability” umbrella: the draft OPR, the negotiation of a Power Purchase Agreement, stormwater treatment, and mechanical systems.  Achieving net zero in a renovation project is a cutting edge concept for public schools in the state, and the message from Eversource was that they recognize our efforts, and are willing to partner with the Town and the design team to support the project in some unprecedented ways. Representatives from Eversource talked the group through the kinds of rebates that may be available to the Town (see the presentation from Eversource here).

Here is a summary of the technical assistance offered by Eversource:

HAPPY SUPER BOWL SUNDAY!

Due to February school vacation, the SBC meeting schedule is off of its every-other-week pattern.

The next SBC meeting is on Wednesday, February 13th at 7:00pm in the Hartwell multipurpose room. 

Plenty of work is still going on! This week:

Tuesday: SMMA & SBC present project plans to the Lincoln Historical Commission.

Wednesday: Site Plan working group.

Thursday: Outreach Sub Committee meeting.

A Look Inside…

…at Plans for the Interior

At this Wednesday’s SBC meeting (January 23rd, 7:00pm, Hartwell multipurpose room), the SBC will spend the bulk of the meeting reviewing updated floor plans, interior design, and interior materials.

3rd Grade Hub as of December 2018

Cost Check: After the December vote, Consigli came on board as our Construction Manager. Since then, they have been examining the building and working with SMMA and Daedalus to understand the details of the project. In the past couple of weeks, Consigli conducted their own cost estimate based on the Schematic Design documents.  This was an independent estimate of the construction costs, which they then reconciled with SMMA and Daedalus. Consigli’s estimate will be reviewed at Wednesday’s SBC meeting.

Managing the Process: In addition to the School Committee, SBC and school administration, town administration and multiple boards and committees are involved in some aspect of the project. A “chairs” meeting took place on January 14th to bring together SMMA, Daedalus, and representatives of Town entities to ensure that permitting efforts are coordinated and communication is efficient. The meeting included representation from town and school administration, the SBC, Finance Committee, Capital Planning Committee, Conservation Committee, Planning Board, Green Energy Committee, and the Historical Commission. 

Making Progress…

The Design Development phase is defined by a continuous series of design refinements, feedback, and decisions. At Wednesday’s SBC meeting, the committee reviewed a couple of different roofline options for the Learning Commons, and considered several possible design directions for the pathways and courtyards on both the east and west sides of the new main entrance.

Learning Commons: After reviewing both “gable” roof and “hipped” roof schemes, the SBC voted to direct the design team to continue to develop the gable roof option. The image above shows the latest iteration of the Learning Commons and main entrance – the design will continue to evolve.

Site PlanSMMA presented three variations of the pathways and courtyards adjacent to the main entrance/Learning Commons. The image above shows the general design direction chosen by the SBC. It features courtyards that flank the Learning Commons both to the east (front) and west (back) of the building. The courtyard in front is envisioned as a more public community space, while the courtyard in the back is seen as being more student-centered (or “business in the front, party in the back” as someone vividly described it!) This design, too, will continue to be developed and refined over time.

NOTE: The SBC learned that this was the last time we would be  joined by Samantha Farrell, Landscape Designer, SMMA, who will be moving out of Massachusetts. We want to express our gratitude to Ms. Farrell for her work on the project, and extend our best wishes to her as she embarks on her next adventure!

Exterior Building MaterialsSMMA and EwingCole presented a number of images and ideas for the exterior finishes of the building.  It is proposed that the school remain a primarily brick building with accent materials in selected areas of the building. Click here to see the complete slide deck from the meeting.

Working Group UpdatesThere are several working groups that are addressing specific aspects of the project. This work will then be reviewed and approved by the full SBC.

  • Education Working Group: This is comprised of members of the school’s administrative team and the design team. In December, SMMA met with teams of teachers to discuss specific and detailed needs. This information informs the development of the school’s interior spaces.
  • Power Purchase Agreement (PPA) Working Group: This group includes committee and community members who have an interest and/or experience in solar energy contracts. The group is working with a solar energy consultant to understand how best to structure an a PPA that meets our energy generation needs and is economically advantageous. The PPA Group is meeting weekly on Wednesday mornings at 8am in the Hartwell multipurpose room.
  • Sustainability Working Group: This group has multiple tasks: 1) Finalize the draft of the “Owners Project Requirements” (OPR) document that outlines the Town’s goals for the project – energy performance, indoor environment quality, water use and stormwater treatment, etc.; 2) Review and recommend to the SBC specific mechanical, electrical, and plumbing systems; 3) Interview and recommend to the SBC a “Commissioning Agent” who will be responsible for ensuring that the design and construction are meeting the goals of the OPR.

Upcoming Meetings:

  • PPA Meeting – Wednesday, January 16th, 8:00am, Hartwell multipurpose room.
  • SBC Meeting – Wednesday, January 23rd, 7:00pm, Hartwell multipurpose room.
  • Sustainability Meeting – Friday, February 1st, 8:00am, Hartwell multipurpose room. This meeting will bring together the design team, relevant town boards, and representatives from Eversource. The goal is to provide an overview of all the components that come under the “sustainability” umbrella, review who is responsible for each piece of the puzzle, and to identify any additional questions or tasks that may need to be addressed.