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Tag: Phasing

What’s Happening…With Construction?…At Town Meeting?

Construction Phase Begins!

Faculty and staff have been very busy packing up the school! Grades K-4 are getting ready to move into the temporary school and grades 5-8 will move into Smith. On June 8th Brooks will be turned over to Consigli and will officially become a construction site. Between now and then, there is a lot going on. For those who like the details, click here for the 4-week look-ahead schedule.


Town Meeting is Saturday, June 13th, 9:30am, Hartwell Parking Lot

In March, the SBC had planned to request up to ~$2M to restore items to the project that were eliminated when the construction bids came in $3.5M over the final estimates. Because Town Meeting was postponed due to COVID-19 and with the revised guidance of the Finance Committee, the SBC took another look at the proposed list of items and has reduced its request to $829K. Originally, there were 19 items on the list, one of which was restored to the project through negotiations with a subcontractor (yippee!) The SBC looked at the remaining 18 and asked the following questions: 1) What is the decision deadline for the item? 2) Can the item be added at a later date? 3) If it can be added, what is the potential cost impact? Below are two charts that summarize that analysis. 

SBC Virtual Community Forums: Thursday, June 4th @ 1:00pm & Monday, June 8th @ 8:00pm – details TBA. Much more information about Town Meeting can be found at http://www.lincolntown.org/1116/2020-Annual-Town-Meeting

Just for Fun…

Town Meeting will be held outdoors under a tent in the Hartwell parking lot. How big do you think the tent is? Click here for the answer. 

Building in the Time of COVID-19

Project Progress: Over the past couple of weeks the temporary faculty parking lot has been paved and striped and the construction fencing around the temporary school has been coming down!

Packing Up: This week the Lincoln School staff began the process of packing their classrooms and offices for the upcoming move! With the school closure extended through the end of the school year, the administration worked with our team of architects from SMMA and Consigli Construction to create a plan to begin the move process in order to create more time for construction.
The Lincoln School was originally scheduled to be packed and moved by late June. The revised timeline now brings the completion of the move to the end of the first week of June allowing Consigli access to the building the week of June 8th. This will not affect the already established overall timeline of the project but will provide some additional time to allow for unexpected delays due to unforeseen conditions or potential work delays due to COVID-19. Consigli may begin work that will not interfere with the packing and move prior to June 8th. In order to ensure the safety of all of our staff involved with the packing and move, a comprehensive protocol was developed to make certain there is minimal contact between persons and that all surfaces are cleaned before and after each space is occupied. Small numbers of staff are scheduled throughout the building on specific days and times over the course of three weeks. When teachers are packing, their team members are covering remote learning from home for their students. This is a huge endeavor under challenging conditions. We owe a tremendous debt of gratitude to our Lincoln School faculty, staff, and administrators, as well as, our facilities and technology staff who are all going above and beyond to make this happen! We will be prepared to start the next school year in the temporary modular building and the Smith portion of the Lincoln School. – from Superintendent Becky McFall

Town Meeting/Town Election Update: The Town Moderator and Board of Selectmen have rescheduled Town Meeting for Saturday, June 13th and the Town Election for Monday, June 15th. As of now, the State of Emergency extends through May 18th. Because Lincoln had already signed a Town Meeting warrant back in February, we are required to hold Town Meeting within 30 days of the lifting of the State of Emergency. This is why the date was set for mid June. To meet the deadlines for holding a Town Meeting/Elections, Town boards and committees need to move full steam ahead to plan for both events. If the state of emergency is extended? Well…at least we’ll be prepared!

Meeting This Week! The SBC is meeting via Zoom this Wednesday, 7:00pm (Details to join the meeting will be posted along with the agenda on Monday. Visit https://www.lincnet.org/Page/4876.) In addition to a construction update, the main purpose of the meeting will be to review the list of value engineered items that the SBC had planned to bring to a vote in March. These are the ~$2M worth of items that were eliminated from the project to keep it on budget, but that the SBC decided were important to the long-term value of the project. At Wednesday’s meeting, the SBC will get an update from the Finance Committee about the current state of Town’s financial picture and discuss how best to move forward with that list.

Recap from 3/25 Virtual SBC Meeting

On Wednesday the SBC met via Zoom. The meeting was broadcast live (as usual) on Comcast channel 8 and Verizon channel 33, and the video of the meeting can be seen here: https://lincolntv.viebit.com/?folder=ALL

The main purpose of the meeting was to review and approve the guaranteed maximum price (GMP) for the project. There are several components to the GMP, including (slide deck is available here):

  • Construction Cost: $78,324,908
  • List of Allowances: $1,489,700 (work that is anticipated but not yet fully designed or scope that is not yet defined until the project begins)
  • Assumptions and Qualification: Clarifications made by the Construction Manager to demonstrate understanding of the scope of work and to supplement the information contained in the design documents.
  • Project Schedule: Anticipated start and completion dates, including important milestones:
    • Modular classrooms: Complete
    • Phase 1: Start, June 22, 2020; Substantial Completion, June 22, 2021
    • Phase 2: Start, July 8, 2021; Substantial Completion, July 8, 2022

The SBC voted to approve the GMP subject to final review of the contract by Town Counsel.

Happy Holidays from the SBC!

Project Updates — from last week’s SBC meeting:

The piles of sub-trade submissions
  • The project has nearly completed the permitting process with both the Conservation Commission and the Planning Board.
  • The SBC voted to approve a list of over 100 companies to be in the pool of pre-qualified sub-trades. The construction bid documents will be released on December 18th and bids are due on January 29th.
  • Contract negotiations with SunPower for a Power Purchase Agreement (PPA) continue — many thanks to the PPA sub group that has been working hard on the details!
  • Due to the snow, the paving of the temporary parking lot is being postponed until the spring.
  • The link to Daedalus’ project update is here.

2020 SBC Meeting Dates: All meetings will be held in the Hartwell multipurpose room.

  • Wednesday, January 8th, 7:00pm
  • Wednesday, February 5th, 7:00pm
  • Wednesday, February 26th, 7:00pm

Until the New Year! The Outreach team is taking a break for the rest of the year and will start up again with a post on Sunday, January 5, 2020. We wish everyone a safe, healthy, relaxing, joyous holiday season and all the best in the New Year!

A year ago today…

…we gathered for the Special Town Meeting to approve the funding for the school project! A year later, the final bid documents are almost ready and the temporary home of our K-4 students is being completed. Our faculty is already preparing for the move which will take place when the school year is over in June. Here’s a glimpse inside the temporary school (photos courtesy of Principal Sarah Collmer):

The photos show a typical classroom, a connecting hallway, the view from what will become Principal Collmer’s office, and a view into her office.


Next SBC Meeting:

Wednesday, December 4th, 7:00pm, Hartwell multipurpose room. Click here for the agenda.

90%

We are now almost at the end of the 90% Construction Drawings phase. The SBC met on Thursday evening to review interior finishes for the Auditorium and Learning Commons, get a project update, and to review the latest set of cost estimates. Another round of Value Engineering is needed to ensure the project stays on budget, and the SBC will meet on Wednesday, November 20th to do that work. The meeting will be at 7:00pm in the Hartwell Multipurpose room.

 

 

Project Update

From the Superintendent — Construction activities on the Ballfield Road campus October 30 through November 15:

NEW – A Temporary Parking Lot is being developed

All of the modular trailers are now set in place and seaming the classrooms together is being completed.  A corridor connecting two sections of the building is being constructed and the roofs are being refurbished.  Each of the trailers will be anchored to the foundation.

Work has begun to create a temporary parking lot that will serve the temporary K-4 school for the 2021 and 2022 school years.  Once the project is complete and the modular trailers have been removed, the parking lot will also be removed and the center field will be restored.  Paving of the parking lot is scheduled to take place on November 12th.

Please be aware that there may be increases in truck traffic as construction debris related to the setting of the trailers is removed from the site along with actions being taken associated with creating the parking lot.

What you won’t see is all of the work that is taking place to prepare the interior of the modular classrooms for use.  Over the next couple of months, the interior of the temporary building will be renovated and refurbished creating a “new school” for our use in August 2020.

Next SBC Meeting: THURSDAY, November 14th, 7:00pm, Hartwell multipurpose room.

This Saturday, November 2nd!

  • 9:00am — Special Town Meeting (times after this are approximate)
  • 9:30 — Welcome
  • 9:35 — School Project Update
  • 9:45 — Setting the Context
  • 10:00 — South Lincoln Zoning Proposals
  • 11:15 — Community Electricity Aggregation
  • 11:30 — Property Tax Study Committee Update
  • 12:15 — Open Forum

For more information, visit http://www.lincolntown.org/1115/2019-Special-Town-MeetingState-of-the-To

Settling into place…

All the modular units are in place, and work in underway to connect them. Each unit contains the halves of two classrooms and half a hallway, so when two get attached, they create two classrooms and a part of a hallway. All the units will be connected so that it is a self-contained K-4 building.

Dates to Note…

A look forward…and a look back…

From Superintendent McFall: What to expect September 19 – October 10:

Modular Trailer/Temporary School Update

  • The modular classrooms (trailers) that are currently located on the Lincoln campus will begin to be set into place this week to form the temporary school in the configuration that will be used to operate the K-4 school for the 2020 – 2022 school years.
  • There will be 3 additional overnight moves to transport the remaining trailers from Hanscom Air Force Base to the Lincoln campus. These overnight moves will take place on September 24, 25, and 26.
  • As the trailers arrive on site, they will be set in place and anchored to their foundation. Additional work will be carried out to connect utilities and create a temporary parking lot. This initial phase of setting the trailers is expected to be completed by October 10. Additional work on the site and interior of the temporary building will continue through December.

A Brief History of the Project...

From time to time, questions come up about where we are in the process, how much has been decided, or what the decision process has been. The links below follow the journey of the Lincoln School project:

  • 1994 – 2017: Studies that led to the project.
  • March 2017: Town votes to authorize the School Committee to use $750K for the first phase of the current project and to appoint a School Building Committee. Start of Concept Phase.
  • Summer 2017 – June 2018: Concept Phase. The design team & SBC develop a range of project choices that achieve different levels of renovation at a range of costs.
  • June 9, 2018: Special Town Meeting. Residents are given the opportunity to choose between 5 project concepts. After 2 rounds of voting, concept “L3” (a $93.9M major renovation) gets 73% of the vote. L3 is a 75% renovation/25% new construction concept that retains the “L-shape” of the current school, reconfigures/provides new spaces to support the educational program, and determines that the school will be net zero.
  • June 2018 – December 2018: Schematic Design Phase. The L3 concept is developed further in preparation for a December Special Town Meeting to bond the project. The phase ends with cost estimates before the bond vote; SBC goes through a value engineering process to make decisions that keep the project on budget.
  • December 2018: December 1st Special Town Meeting and December 3rd Special Election to bond the project.
  • December 2018 – April 2019: Design Development Phase. Continued work on interior and exterior design and materials, major systems, etc. The phase ends with cost estimates; no value engineering needed.
  • April 2019 – September 2019: 60% Construction Documents Phase. Materials, plumbing and electrical plans, mechanical systems, site work, and phasing plans are refined; design/construction team works with Lincoln Planning Board, Conservation Commission, Historical Commission, and Building Department on required permits. Phase ends with cost estimates; SBC goes through a value engineering process to make decision that keep the project on budget.
  • NOW: September 2019 – December 2019: 90% Construction Documents Phase. Continued refinement of plans and drawings in preparation for sending the project out to bid. Final round of cost estimates will be performed before the bid documents are finalized.
  • SUMMER 2020: Phase 1 begins – renovation of the Middle School (Brooks). Grades K-4 move into the temporary school; grades 5-8 move into the elementary end of the school (Smith)

Next SBC Meeting: Wednesday, September 25th, 7pm, Hartwell multipurpose room.

  • Review refinements of interior design
  • Review exteriors of Brooks & Reed Gym
  • Review plan for salvaged items
  • Monthly budget update
  • Construction update

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