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Cost & Financial Information

Getting to a Guaranteed Maximum Price (GMP)

List of items that will be considered at the March 28 Special Town Meeting

VE List-Final-Approved Website VERSION_2020-0226

Finance Committee FAQs Property Tax Programs Campus Projects Briefing Document (Jan. 2018)

Blog Posts - Cost

Ready for Town Meeting?

With fingers crossed for blue skies and gentle breezes, we are ready for Town Meeting on Saturday! Logistics – see campus map below 8:15 Voter check-in begins   Voters will get a pre-assembled packet with handouts, voting card, paper, and a pencil for writing down questions There will be a first aid station with hand sanitizer, […]

This Time Was Different…

Over the past 18 months, the SBC has gone through several rounds of lengthy and difficult decision-making to cut costs and keep the project on budget. At each step we used our core project values to make tough choices, and through the 90% construction document phase, we were able to make cuts without impinging on those […]

Have you registered to attend an SBC Public Forum?

Town Meeting is in 10 days! Do you have questions about the school project vote? Join us at one of the following virtual public forums. Want to ask a question ahead of time? Email us at sbc@lincnet.org June 4th SBC Public Forum, 1:00pm via Zoom Register in advance for this meeting:https://zoom.us/meeting/register/tJMvceCsrz0pGt1A7qYxnlPMcq-lkqRoy-H7 June 8th SBC Public [...]

School Project Vote @ Town Meeting

Town Meeting is on Saturday, June 13th at 9:30am in the Hartwell parking lot. Because of COVID-19, this year’s Town Meeting is going to be set up quite a bit differently from usual. For starters, it will be outside! Also, it will be focused entirely on the Town’s budget and other financial warrants, one of […]

What’s Happening…With Construction?…At Town Meeting?

Construction Phase Begins! Faculty and staff have been very busy packing up the school! Grades K-4 are getting ready to move into the temporary school and grades 5-8 will move into Smith. On June 8th Brooks will be turned over to Consigli and will officially become a construction site. Between now and then, there is a […]

June 8th – A Milestone Day!

Almost two years to the day after residents came together to choose option “L3” at the Special Town Meeting, the renovation of the Lincoln School will begin! What can we expect to see? (Click here for a reminder of the overall timeline.) Construction fencing will start to go up around the Brooks end of the […]

Building in the Time of COVID-19

Project Progress: Over the past couple of weeks the temporary faculty parking lot has been paved and striped and the construction fencing around the temporary school has been coming down! Packing Up: This week the Lincoln School staff began the process of packing their classrooms and offices for the upcoming move! With the school closure extended […]

PPA & GMP Finalized! (What does that mean?)

Power Purchase Agreement (PPA) Signed! To address the Town’s sustainability goals for municipal buildings, the School Building Committee proposed, and the Town agreed, to design buildings and systems in the buildings that are powered entirely by electricity (Yes – there’s a back-up, gas-powered generator), and to provide enough solar photovoltaic (PV) panels to meet all […]

SBC This Week

The SBC will meet this week on Wednesday, April 15, 7:00pm, via Zoom. The meeting will be available live on Comcast channel 8 and Verizon channel 33 and on the web at https://lincolntv.viebit.com/?folder=ALL. On Monday, the agenda will be posted here.

Recap from 3/25 Virtual SBC Meeting

On Wednesday the SBC met via Zoom. The meeting was broadcast live (as usual) on Comcast channel 8 and Verizon channel 33, and the video of the meeting can be seen here: https://lincolntv.viebit.com/?folder=ALL The main purpose of the meeting was to review and approve the guaranteed maximum price (GMP) for the project. There are several […]

Community Forum March 18th – Special Town Meeting March 28th

SAVE THE DATES: WEDNESDAY, MARCH 18, 7:30PM:  COMMUNITY FORUM, Hartwell Multipurpose Room SATURDAY, MARCH 28, 9:30AM:  SPECIAL TOWN MEETING, Donaldson Auditorium In the wake of the February 12 meeting when the SBC had to cut $3.5M of scope out of the project to keep it on time and on budget, the SBC voted to pursue funding for […]

Special Town Meeting – March 28th

In the wake of the February 12 meeting when the SBC had to cut $3.5M of scope out of the project to keep it on time and on budget, the SBC met this past Monday morning to discuss options.  At that meeting, the SBC voted to pursue funding for the restoration of key project elements.   This […]

2 SBC Meetings This Week

Monday, February 24, 7:30am, Hartwell Multipurpose Room The SBC will be meeting Monday morning from 7:30am – 8:00am in the Hartwell Multipurpose Room. In preparation for upcoming meetings with the Board of Selectmen and the Finance Committee, the SBC will review the $3.5M list of items that had to be cut in order to keep […]

We Choose…(the Sequel)

“We choose to go to the Moon! …We choose to go to the Moon in this decade and do the other things, not because they are easy, but because they are hard; because that goal will serve to organize and measure the best of our energies and skills, because that challenge is one that we are […]

SBC Meeting

SBC Meeting – Wednesday, February 12th, 7:00pm, Hartwell Multipurpose Room Included on the Ageda: Review Status of Trade/Non-Trade Construction Bids Construction Update Owner’s Project Manager Update

Wednesday SBC Meeting – Construction Bids

SBC Meeting – Wednesday, February 5th, 7:00pm, Hartwell Multipurpose Room Included on the Agenda: Review Status of Trade/Non-Trade Construction Bids Construction Update Owner’s Project Manager Update MEETING DATE CORRECTION: The next SBC meeting will be on February 26th (not the 19th). For a list of upcoming meetings, click here.

Circle the date…

…January 29th is a milestone day for the project! It is the day the trade bids will be opened, a key step in finalizing the “guaranteed maximum price” (GMP). Below is an overview of the project schedule. At the February 5th SBC meeting, the project team will seek approval to award some or all of […]

Happy New Year!

The SBC is back in action this week on Wednesday, January 8th, 7:00pm, Hartwell multipurpose room. Included on the agenda: Construction update Owner’s Project Manager update Solar Working Group update Next meeting will be on Wednesday, February 5th, 7:00pm.

Budget Update

We are pleased to report that we’ve completed value engineering (VE) for the “90% Construction Document” phase. Our school building project remains on time and within budget. The next steps (proceeding through December) include finalizing plans and the 100% Construction Document drawings (Bid Documents) in preparation for soliciting sub-trade bids.   Just as we did at the […]

90%

We are now almost at the end of the 90% Construction Drawings phase. The SBC met on Thursday evening to review interior finishes for the Auditorium and Learning Commons, get a project update, and to review the latest set of cost estimates. Another round of Value Engineering is needed to ensure the project stays on […]

THURSDAY SBC Meeting…

The next SBC meeting is: THURSDAY, November 14th, 7:00pm, Hartwell multipurpose room.

This Saturday, November 2nd!

9:00am — Special Town Meeting (times after this are approximate) 9:30 — Welcome 9:35 — School Project Update 9:45 — Setting the Context 10:00 — South Lincoln Zoning Proposals 11:15 — Community Electricity Aggregation 11:30 — Property Tax Study Committee Update 12:15 — Open Forum For more information, visit http://www.lincolntown.org/1115/2019-Special-Town-MeetingState-of-the-To

Nearing the end of the 90% Construction Documents Phase

The 90% Construction Documents (90%CDs) were submitted for a final round of cost estimates on October 15th, and the estimates will be presented to the SBC at its November 14th meeting. This is the last round of estimates before the bid documents are finalized in December. Below is an outline of the project schedule and […]

On Budget…

After a 3-meeting, 7.5-hour Value Engineering (VE) process, the project remains on budget! As anyone who’s done a major renovation knows, a construction project is a nearly continuous stream of choices and decisions. Things begin with big decisions like size, scope, and scale, and end with small ones like: Which knobs to put on the cabinets? […]

Making Choices…

Last Wednesday the SBC continued the Value Engineering (VE) process to ensure the project remains on budget. As reported last week, the cost estimates at the end of the 60% Construction Documents phase (60% CD) came in about $2.8M higher than the budget, so the SBC embarked on another round of VE. We’ll be honest, […]

Value Engineering – Part 2

At the end of each phase of the school project, the project team performs a new round of cost estimating. We are now at the end of the 60% Construction Documents phase, and at last Wednesday’s meeting the SBC reviewed the latest estimates. They came in about $2.8M above budget, so the SBC is engaged […]

SBC Summer Fun!

What a fabulous 4th of July parade! Enjoy some more parade photos below. The SBC will continue to meet over the summer. On the agenda this Wednesday (July 10, 7:00pm, Hartwell multipurpose room): Update on exterior elevations and materials Review mechanical/electrical/plumbing (MEP) systems Review LEED scorecard Project budget update ***Please Note*** The SBC website will be […]

SBC Meeting on Wednesday!

  Next Meeting:  Wednesday, June 19th 7:00pm, Hartwell Multipurpose Room Included on the Agenda… Review Exterior Elevations and Materials Review Construction Logistics Plan Updated Monthly Budget Site Permitting Update

Definitely Temporary (Modulars)!

Modulars: Last Wednesday the SBC approved the contract for the modular classrooms that will become the home of our K – 4 students during the 2020/21 and 2021/22 school years.  The bid for the modulars came in within budget, and preparations for installation will begin about July 8th! May 22nd – Updated Designs: The SBC will see […]

SBC Meeting on Wednesday!

After a couple of extra weeks off, the SBC is back to its every other week schedule. Wednesday, May 8th, 7:00pm, Hartwell multipurpose room. On the agenda: Review Construction Documents phase schedule Review updated monthly budget Review construction logistics plan Next meeting is on May 22nd. 

On Budget…

The consensus of three independent cost estimates is that the project continues to be on budget! The Design Development phase is now drawing to a close, and the Construction Documents (CD) phase begins. The next round of cost estimates will been at “60% CD,” which means when the construction documents are 60% complete. Project Schedule […]

The bottom line…

As mentioned in prior posts, the Design Development drawings were recently submitted for another round of cost estimation. Those estimates will be reviewed at this week’s SBC meeting. Wednesday, April 10th, 7:00pm, Hartwell multipurpose room Review preliminary construction costs Review updated construction timeline Subcommittee reports Site permitting update

Update from Town Meeting 2019

For the first time in…a long time…there was no school project presentation or vote at Town Meeting. However, there were two warrant articles with ties to the project: Property Tax Study Committee: In February, the Selectmen (BOS) appointed the Study Committee, which is charged with examining existing tax abatement/deferral programs, determining unmet needs, investigating other […]

Project Bond Update

At the February 27th SBC meeting, Jim Hutchinson, Chair of the Finance Committee, provided information about the recently issued bond for the project, and shared analysis of the impact on residential tax bills. On February 15th, the Town’s “AAA Stable” bond rating was reconfirmed by Standard & Poors. This was excellent news for Lincoln, and […]

This Week @ the SBC: Bond Rate & Design Updates!

In December, the Finance Committee used estimated bond rates of 4% and 5% to model the projected tax impact of the project… Last week the town’s finance team got an updated bond rating and was ready to put the initial project bond out to bid, locking in our interest rate. The initial bond is for […]

Not Our First Rodeo…

Interior Design: At the January 23rd SBC meeting, the SBC got a look at design concepts for the the interior of the school.  SMMA talked about choosing interior finishes that 1) create a calmer visual environment; 2) are durable; and 3) stay within our budget. This is made a bit more challenging by the fact that […]

A Look Inside…

…at Plans for the Interior At this Wednesday’s SBC meeting (January 23rd, 7:00pm, Hartwell multipurpose room), the SBC will spend the bulk of the meeting reviewing updated floor plans, interior design, and interior materials. Cost Check: After the December vote, Consigli came on board as our Construction Manager. Since then, they have been examining the building and […]

BALLOT VOTE – MONDAY!!!

Click the image to play the video (and turn on the volume!) And if you weren’t able to make it to Town Meeting on Saturday, and want to watch the presentations or hear the questions, you can watch it here!

This is a Community Project

Over the past 19 months, the Lincoln School project has been forged by the willingness of residents with a wide range of values, priorities, expertise, opinions, and viewpoints to come together to try to collaboratively solve an incredibly complex problem. The goal of the SBC has been to create a process and a platform for […]

Remember…

…way back in March of 2017 when we were young, carefree, and just starting this process? Sometimes, unless you are in the Lincoln School every day, it is easy to forget some of the basic reasons we are deciding, THIS SATURDAY, on a school project. In March 2017, Town Meeting voted unanimously to release $750K […]

Happy Thanksgiving!

The Outreach Team wishes everyone a turkey-and-pie-filled, enjoyable few days! We will be on hiatus for just a bit…and then you’ll be hearing from us quite frequently in the final days before the Special Town Meeting which is a week from Saturday! A few links in case you’re trying to avoid doing the dishes: Lincoln […]

FAQ – Tax Relief Programs

~~ TONIGHT! Multi-Board Meeting ~~ 7:00pm – 9:00pm Hartwell Pod B The School Building Committee, Finance Committee, Capital Planning Committee, and Green Energy Committee will present updated information in preparation for December 1st.   The public is welcome and encouraged to come ask questions! FAQ: Are there any ways to mitigate the impact of the […]

(Funding) Plans…(Building) Plans…(Voting) Plans…

What is the funding plan? The Lincoln Finance Committee met on Monday, November 5th and voted unanimously to recommend the following plan for funding the $93.9M Lincoln School project: $4.4M from Stabilization Funds (existing funds) $1.0M from Free Cash (existing funds) $88.5 BOND (new borrowed funds) This is the funding mix the Town will vote […]

Who picked this budget?…and other cost questions…

Cost FAQs: There are a number of interrelated questions that come up about the cost of the project and how we expect to stay on budget. Some variations include: Why is the budget $93.9M? Why didn’t we choose a budget and then do as much as we could for it? Home renovation projects always cost […]

SOTT Recap

Now that we are in the home stretch, you will be hearing from the Outreach Team a bit more frequently – we thank you for understanding! State of the Town Update At Saturday’s State of the Town, the SBC gave an update on the Lincoln School project’s progress since June. Here are the highlights (see […]

Value Engineering – Part 1

Cost Estimate Overview On September 26th, the SBC received the draft preliminary cost estimates from two independent estimators: The two total project cost estimates came in at $102M and $109M, well above our target budget of $93.9M. After that meeting, the estimators, our design team, and our Owner’s Project Manager met to reconcile the two […]

Documents - Cost & Finances

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